Executive Assistant / Marketing Coordinator

Marcus & Millichap is a dynamic real estate firm dedicated to delivering exceptional service to our clients. We are seeking a talented and motivated Executive Assistant / Marketing Coordinator to join our team. This role provides an exciting opportunity to contribute to various aspects of our business, including marketing, administrative support, and brokerage operations.

Key Responsibilities: Marketing & Administrative Support

• Prepare marketing proposals and presentation materials using existing templates or by creating new ones based on team feedback.
• Gather and analyze sales and rent comparables.
• Maintain a document management system for marketing deliverables and transaction-related materials.
• Respond to property information requests and manage email databases.
• Coordinate professional aerial photography and develop marketing packages.
• Use Adobe Creative Suite to create visually appealing marketing materials.
• Research property information on platforms like CoStar and LandVision.
• Market listings through email campaigns, social media platforms (LinkedIn, Facebook, Instagram, X), and listing sites (Crexi, CoStar).
• Update the team website with new listings.




Proposals & Opinions of Value

• Utilize templates to create professional proposals, customizing details like net proceeds and fee structures.
• Conduct research using platforms such as CoStar, LandVision, and Crexi to identify comparable properties.




Transaction Coordination

• Draft legally binding agreements (Representation and Purchase Agreements).
• Track and manage transaction pipelines using Marcus & Millichap’s proprietary software.
• Organize and compile due diligence materials.
• Monitor escrow timelines, coordinate closings, and manage post-closing activities (press releases, client gifts).
• Communicate effectively with clients, escrow officers, and title companies.

Qualifications:

• Experience: Minimum 3+ years in commercial real estate, transactions, or administrative roles (experience with contracts is a plus).
• Skills: Proficient in Adobe Creative Suite and Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Strengths: Strong organizational skills, attention to detail, and excellent written and verbal communication.
• Attributes: Team-oriented, reliable, adaptable, and self-motivated.
• Familiarity with marketing platforms like Constant Contact is a plus.