Executive Assistant, North American Sales Market

Company Description

About Tobii Dynavox: 

At Tobii Dynavox, we empower people with disabilities to do what they once did or never thought possible. We call this mission Power to Be You. Our assistive communication technology helps our customers express themselves, connect with the world, and pursue independence, whether through everyday activities like ordering food or extraordinary feats like running a company. Working at Tobii Dynavox, you’ll become part of a team that spans the globe, with offices in the US, Sweden, France, the UK, China, and beyond.

To learn more about what we make possible, meet some of our customers or take a look at some of our products. 

What do you want to do? 

The Executive Assistant, North American Sales Market performs a broad range of professional duties to support the North American business unit. They will perform an extensive array of administrative tasks (managing calendars and scheduling facilities and equipment) to build efficiency and effective responsiveness into existing operations and help define new operational strategies.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while prioritizing and executing on tasks in multiple projects. The ideal candidate will be a confident, experienced planner and coordinator with the demonstrated ability to respond effectively and efficiently in a professional and service-minded way. In this role, you will need to understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to complete multiple tasks with precision, react with appropriate urgency to situations that require a quick turnaround, and take effective action in a professional way. Tobii Dynavox has a strong team environment and you will be required to build effective working relationships with all internal teams. 

Job Description

Your days will be filled with: 

• Drafting correspondence, summaries, meeting notes, and presentations, and preparing associated materials for various executive-level staff
• Handling highly confidential and sensitive materials and information 
• Organizing, executing, and assisting with project timelines
• Tracking and following up on the completion of key deliverables
• Preparing executive-level reports, compiling data into a comprehensible format, and providing information for the executive’s effective community, internal, and company hub communication 
• Reading, writing, preparing, and interpreting executive materials, presentations, contracts, or related documents 
• Understanding the business preferences and priorities of your leaders in order to best support their time 
• Managing inquiries quickly, proactively, and follow through on tasks to successful completion
• Supporting your leaders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration 
• Embracing the culture, values, and goals of your leaders when engaging with internal and external stakeholders
• Processing expense reports in a timely manner ensuring accuracy and expense allocations and budgeting 
• Assisting with special projects as needed 
• Recognizing operational weaknesses and helping to sharpen processes, or develop new ones
• Collaborating with other members of the administrative team to provide seamless support for the company.
• Calendar management with strong attention to precision & detail, including resolution of conflicts and schedule prioritization
• Performing an extensive array of administrative tasks (e.g., managing calendars, tracking travel, scheduling facilities and equipment).
• Leading and coordinating logistics for internal and external meetings 
• Perform various other duties as assigned

Qualifications

We are looking for someone who has:

• 7+ years of executive assistant experience supporting C-level executives, chiefs of staff, or similar experience 
• High school diploma 
• Mastery of MS Office including, but not limited to, Outlook, Word, PowerPoint, Excel, SharePoint, and Teams/Zoom

Skills needed to be successful in this position:

• Ability to perform multiple functions both quickly and effectively while achieving results
• Able to work independently and maintain composure during stressful situations
• Ability to support and engage staff remotely/virtually
• Ability to lead change
• Problem-solving skills
• Strategic planning and organization with a focus on technology
• Experience managing board meeting prep & calendars
• Capability of prioritizing business needs and making trade-offs across all stakeholders accordingly
• Exceptional attention to detail and commitment to faultless execution of tasks
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Ability to be technologically savvy to quickly accommodate new applications and tools
• Ability to manage priorities and make trade-offs when needs change
• Discretion and sensitivity toward confidential information
• Ability to be proactive and motivated to emphasize current processes and build efficient systems
• Professional polish in both internal and external interactions and communication, and the ability to display finesse and stability under pressure
• Commitment to collaboration and teamwork
• Understanding the highly adaptable nature of support work and being comfortable with being available as needed

Additional Information

Who to contact: 

Please address your questions to Jesse Rosenthal at [email protected] and submit your resume or LinkedIn profile through our website. We're looking forward to reviewing your application. 

Where we stand: 

We believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger.

Tobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin. 

Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled