Executive Assistant, NYC

We're on a mission to create a diverse group of future leaders. We do that through professional apprenticeships because we believe learning on-the-job creates a more equitable and successful path to careers. We find, train and support talented individuals, wherever they are in their career journey, and equip them with the in-demand tech, software engineering, and data skills to transform their careers and deliver a better route to growth for their employers.
We've had some big achievements. We hit 10,000 apprentices in our community - and counting. We launched one of the largest data apprenticeship programs in the UK with Jaguar Land Rover, and we've partnered with companies like Mars, Verizon and CitiBank. Not to forget becoming a mission-driven EdTech unicorn after our $220m Series D.
But we aren't stopping here. Join Multiverse and build the future of learning at work.
The Opportunity:
We are actively seeking a highly skilled and experienced Executive Assistant to join our rapidly growing scale-up in New York. At our core, we are committed to fostering diversity and inclusion within our team. We invite individuals from underrepresented groups to apply and bring their unique perspectives to our organization.
Your contribution will play a crucial role in managing the diaries of four C-suite members, ensuring efficient organization and coordination of their schedules. In addition, you will be responsible for travel arrangements, organizing large off-site meetings, preparing meeting agendas, and engaging with prominent business leaders and clients. This role requires a proactive and enthusiastic professional who thrives in a fast-paced environment and is passionate about their career as an Executive Assistant.
Once Here, You Will:

• Diary Management: Effectively manage and prioritize the diaries of four senior members of staff, meticulously coordinating appointments, meetings, and events to optimize their time and productivity.
• Travel Arrangements: Coordinate intricate travel logistics encompassing flights, accommodations, transportation, and itineraries, ensuring a seamless and efficient travel experience for our esteemed executives.
• Meeting Coordination: Efficiently organize and schedule meetings, both on-site and off-site, including substantial events, ensuring appropriate venues, resources, and accommodations are meticulously arranged.
• Agenda Preparation: Develop and distribute comprehensive meeting agendas in advance, collating pertinent materials and ensuring all necessary information is thoughtfully made available to participants.
• Relationship Management: Engage adeptly with high-profile business leaders, clients, and stakeholders, embodying the utmost professionalism and fostering strong, enduring relationships that reflect positively on the company.
• Communication and Correspondence: Handle executive-level communications, encompassing phone calls, emails, and various forms of correspondence, with an unwavering commitment to prompt and appropriate responses.

What You Bring:

• Experience: Demonstrate a minimum of 5 years of proven experience as an Executive Assistant, adept at supporting multiple senior executives simultaneously.
• Organizational Skills: Showcase exceptional organizational and time management skills, with a demonstrated ability to effectively prioritize tasks, handle diverse demands, and consistently meet deadlines.
• Technical Proficiency: Exhibit proficiency in utilizing various technical systems such as Google Workspace (including Google Calendar, Docs, and Sheets), Zoom, Slack, and other relevant software, underscoring a strong command of modern office technology.
• Communication Skills: Display excellent verbal and written communication skills, enabling confident and professional interactions with individuals across all levels, including senior executives and external stakeholders.
• Initiative and Proactivity: Demonstrate a strong inclination towards taking initiative, assuming ownership of tasks, and working independently. Anticipate needs and proactively address challenges with a solutions-oriented approach.
• Confidentiality: Uphold a strong sense of discretion and the ability to handle sensitive and confidential information with the highest levels of professionalism and integrity.
• Adaptability: Exhibit remarkable flexibility and adaptability in navigating changing priorities and fast-paced environments. Maintain a positive attitude, displaying an eagerness to learn and grow within the organization.

Join Our Team!
If you are ready to embrace this enriching opportunity, contribute your exceptional talents, and join a team dedicated to achieving unparalleled heights in the realm of business excellence, we invite you to submit your application.
Salary Information:

• The base salary range for this role is $106,500 - $119,000

Benefits

• Time off - 20 days of PTO, plus 10 additional days off: 1 life event day, 2 volunteer days, 3 days for our December company switch off and 4 company-wide wellbeing days
• Health & Wellness- Health Insurance with Aetna, access to One Medical, life insurance through Metlife, gym membership & wellness resources through Gympass and access to Spill - all-in-one mental health support
• Family benefits - Up to 16 weeks' continuous, fully paid parental leave for primary caregivers and up to 4 weeks fully paid leave for secondary caregivers as well as access to family planning support through Kindbody

• Hybrid and remote work offering - with access to our New York office whenever you're around and the opportunity to work abroad 45 days a year
• Team fun - weekly socials, company-wide events, and office snacks!

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal-opportunity workplace.