Executive Assistant & Office Manager

Midi is on a mission to bring compassionate, high-quality medical care to women 40+. We center the healthcare needs and experiences of women in this unique life stage, because we’re founded by women who are living it, too.

Who we are:

Midi Health is the only comprehensive virtual care clinic for women in midlife navigating perimenopause, menopause, and other common midlife health challenges. Our platform provides care designed by experts, scaled by technology, and delivered by trained and compassionate clinicians. 

We accept most major PPO insurance products, and we offer convenient access to clinical care through telehealth visits, 24/7 messaging, and responsible prescribing of medications, supplements, and other therapies. 

We’re passionately focused on improving the symptoms of women’s midlife hormone change because the current system too often leaves women misdiagnosed and undertreated. At Midi, we’re changing that.

To learn more about Midi go to:

Meet Midi Video

Midi Home Page

The Role

Midi is currently seeking an Executive Assistant & Office Manager reporting to the CEO. This role is integral to the seamless operation of the CEO’s office and oversight of day-to-day operations of our Bay Area office.

Responsibilities

• Manage the CEO’s calendar, schedule meetings and coordinate appointments
• Arrange complex, high volume travel itineraries including flights, accommodations and transportation. Prepare travel documents and expense reports in accordance with Company policies.
• Responsible for preparation for speaking engagements and liaising with key contacts to submit bios, headshots, and registrations.
• Maintain a clean, organized and well functioning office environment. Manage office supplies and equipment; ensuring adequate stock at all times. Coordinate with vendors and service providers for office maintenance and repairs. 
• Plan and organize office events, such as happy hours, team lunches, and ensure the office is prepared for instances of high volume visits.
• Coordinate shipping to investors, events, and individuals as needed.

Qualifications 

• 8+ years experience as an Executive Assistant supporting a CEO; 2+ years office management experience 
• Prior experience in a start up strongly preferred 
• Must be based in the Bay Area and available to work on-site at least 3 days/week. 
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and proactively anticipate needs in a fast-paced environment 
• Discretion and integrity when handling confidential and sensitive information
• Excellent written and verbal communication skills with strong attention to detail 
• Demonstrated experience with G-Suite, Expensify, and Slack