Executive Assistant & Office Manager

Arcellx, Inc. (http://www.arcellx.com/) is a clinical-stage biotechnology company reimagining cell therapy by engineering innovative immunotherapies for patients with cancer and other incurable diseases. Arcellx believes that cell therapies are one of the forward pillars of medicine and our mission is to advance humanity by developing cell therapies that are safer, more effective, and more broadly accessible. Our offices are located in Gaithersburg, Maryland, and Redwood City, California.

Arcellx's lead product candidate, CART-ddBCMA, is being developed for the treatment of relapsed or refractory multiple myeloma (r/r MM) in an ongoing study. CART-ddBCMA has been granted Fast Track, Orphan Drug, and Regenerative Medicine Advanced Therapy designations by the U.S. Food and Drug Administration.

Arcellx is also advancing its dosable and controllable CAR-T therapy, ARC-SparX, through two programs: ACLX-001 for r/r MM and ACLX-002 in relapsed or refractory acute myeloid leukemia and high-risk myelodysplastic syndrome.

Arcellx is seeking a polished and professional Executive Assistant & Office Manager (EAM) to be a highly impactful and influential coordinator of our Gaithersburg, MD headquarters.  This exceptionally motivated and confident person will be the administrative manager for several leaders of our executive team, including the Chief Operating Officer and Chief Medical Officer. They will be the face of our Gaithersburg office, hosting visitors and representing Arcellx at a high level, and will ensure trustworthy day-to-day administrative and facilities reliability. This position will also be responsible for overseeing facilities operations, managing office area vendors, purchasing supplies, and maintaining space allocation (i.e., seating) including acquisition of office equipment and furniture.

Key Responsibilities:  

• Provide administrative support and planning, including company meetings and events.
• Host visitors to the office site, including members of the Board of Directors, business partners, research collaborators, and job candidates.
• Monitor and purchase office supplies, equipment, and electronics, as requested.
• Manage executives’ calendars, track expenses, and prepare expense reports for reimbursement, and book travel, as necessary.
• Support other functional areas and members of the organization’s leadership team with special projects, as needed.
• Coordinate facility furniture purchases and installation.
• Coordinate with vendors to order and maintain kitchen supplies and equipment.
• Coordinate with property manager to oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Liaise with facility landlord.
• Monitor office premises and responds to security issues if they arise.
• Update and maintain vendor preventative maintenance and annual contracts.
• Point of contact for cleaning services.

Qualifications: 

• Experience supporting office operations or other relevant experience.
• Proven success in a high-level administrative capacity supporting and/or frequently interacting with C-level and/or senior-level executives.
• Highly professional demeanor, excellent interpersonal skills, superior written and oral communications skills.
• Demonstrated ability to oversee facility maintenance.
• Ability to work both independently and as part of a team, and to manage multiple activities simultaneously.
• Excellent computer skills; proficient or advanced skill in Microsoft Suite (Word, Excel, PowerPoint, and Outlook).
• Experience using Concur and NetSuite.
• Willingness to take on additional responsibilities and ability to prioritize work on multiple projects and establish, track, and meet deadlines.
• Demonstrated ability to effectively handle confidential information.
• Bachelor’s degree in business or related discipline preferred.

Competencies:

• Has character and integrity. Committed to always doing what’s right.
• Self-motivated and able to work autonomously. Can produce top-quality work with little oversight.
• "No job is too small" mentality. Humble and willing to help others.
• Able to build strong relationships and collaborate effectively with colleagues.
• Gives direct, candid, and respectful feedback. Can receive feedback with curiosity and without getting defensive.