Executive Assistant– Office of the CEO

Company Overview:

Coursera was launched in 2012 by two Stanford Computer Science professors Andrew Ng and Daphne Koller with a mission to provide universal access to world-class learning. It is now one of the largest online learning platforms in the world with 129 million registered learners as of June 30 2023. Coursera partners with over 300 leading university and industry partners to offer a broad catalog of content and credentials including courses Specializations Professional Certificates Guided Projects and bachelor’s and master’s degrees. Institutions around the world use Coursera to upskill and reskill their employees citizens and students in fields such as data science technology and business. Coursera became a B Corp in February 2021.

Job Overview:

Coursera is looking for an experienced and results-oriented Executive Assistant to support the office of the CEO. Reporting to the Manager Executive Assistant Office of the CEO and coordinating with the wider Executive Assistant team  the Executive Assistant will be part of an impactful group that keeps our executives well supported. This is a role that requires a strong attention to detail flexibility keen insight and resourcefulness and the ability to multi-task and juggle projects with aggressive deadlines. You will interact with all individuals across Coursera -- if you’re looking for a truly cross-functional and impactful role this would be it!

Responsibilities:

• Support the office of the CEO by managing calendars booking travel and coordinating logistics for meetings and events

• Plan and organize logistics for executive team off-site meetings and team-building events

• Book travel accommodations and ground transportation for the CEO

• Maintain accurate scheduling in calendars through coordination with the Manager of the Office of the CEO

• Reconcile financial statements and expense reports; submit reports to the finance team

• Work collaboratively as part of an administrative support team; communicate promptly and effectively

Basic Qualifications:

• 3+ years in an administrative support role for a public company with 1000+ employees with experience scheduling meetings managing projects and event planning.

• Experience prioritizing conflicting needs

• Highly adaptable in a fast-paced high-tech environment with a strong sense of urgency and ability to prioritize and complete assignments quickly

• Experience handling highly confidential information

Preferred Qualifications:

• Experience managing and understanding executive goals and strategic plans

• Proactive with attention to detail organizational skills dependability and follow-through

• Clear written and verbal communicator with internal employees and external vendors and contacts

• Approachable resourceful a creative problem-solver quick on your feet out-of-the-box thinker

• Proficient using Google Suite in an office environment. Experience with Expensify Slack Zoom Egencia a plus.

If this opportunity interests you you might like these courses on Coursera:

• Influencing People

• Successful Negotiation: Essential Strategies and Skills

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