Executive Assistant - People Team

The Role

We are currently seeking an Executive Assistant to join our People & Workplace Teams! As an Executive Assistant, you’ll work closely with our Chief Human Resources Officer on administrative duties, project management and facilitating communication both internally and externally. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced startup environment, can problem solve while under pressure and can anticipate the needs of company leaders.

Do you enjoy the ability to work and build your career in an exciting, fast-growing environment? If so, you’ll fit in with our open and inclusive culture that is redefining the wealth management and financial services industry.

What You’ll Do

• Provide Executive Assistance for Addepar’s CHRO - extensive internal and external calendaring, point-to-point business travel, expenses and special projects.
• Contribute to the excellent reputation of the company and the People & Workplace teams through professional, friendly and respectful interactions with all internal and external partners.
• Cultivate cross-functional relationships between departments and improve communication across teams.
• Attend team meetings and stay informed - take notes, identify follow-ups and send reminders.
• Work collaboratively with our Leadership Team and Administrative Assistants.
• Build administrative efficiencies and find ways to improve processes.
• Coordinate events, including internal team events, offsites, team building.
• Coordinate complex travel using TripActions; complete regular expense reports using Concur.
• **Maintain impeccable standards of confidentiality and information security.**
• Connect with internal teams to take action on projects from the Executive Office.
• This role will be physically in the Mountain View, CA office around three days a week.

Who You Are

• You have a Bachelor’s Degree, or equivalent work experience
• You have at least 5 years experience supporting executives, HR field a plus!
• Ability to hit the ground running and take charge of the position
• Incredibly organized and meticulous
• Proactive and self-directed with an ability to take direction
• Experience independently prioritizing calendars and priorities
• Ability to prioritize multiple assignments and change direction quickly
• Strong communicator, both written and verbal, and a creative problem solver
• Adept at working with different personality types and leadership styles
• Successful working collaboratively with other Executive and Administrative Assistants, internally and externally
• Ability to be on-call as needed, beyond standard business hours.
• Excellent computer skills and comprehension of Google Office Suite, Slack & Concur (a plus)
• Google Slides or Powerpoint experience to refine & integrate existing presentations