Executive Assistant, Private Equity (18 months contract)

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney. 

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• A flexible/hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

Job Description

The Executive Assistant (18 months contract) is responsible for providing day-to-day administrative support to the the Senior Managing Director & Global Head of Private Equity (“SMD”).

Some of the main duties include managing calendars, meetings, expenses, booking events, developing offsites, travel and correspondence.

Role-specific Accountabilities:

• Provide administrative assistance to the SMD and wider department.
• Proactively manages busy calendars, including scheduling internal and external meetings and calls.
• Book and manage complex travel arrangements, itineraries and other duties related to global travel.
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Supports the SMD by ensuring preparedness for all meetings; anticipates needs, prioritize tasks and apply experience in making decisions.
• Prepare agendas, attend team meetings, organize investment committee processes.
• Responsible for seamless end to end coordination of department-wide special projects/events e.g. off sites, coordination of department budget, etc.
• Performs expense reporting.
• Coordinates approval and processing of invoices.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Be a CPP Investments ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible, and approachable manner.

Qualifications

• Minimum 10 years administrative support experience; minimum 5 years at a senior executive level (with Board and external responsibilities), in a fast-paced and high visibility organization.
• Experience with complex calendar management, booking high profile meetings, events and managing complex expense reimbursement process.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Technologically savvy and highly proficient with Microsoft Office (Word, Excel, PowerPoint) and other applications, as required.
• Well organized and an efficient administrator who works well under pressure and is able to multi-task confidently and pro-actively.
• Pro-active, self-starter who takes the initiative, ownership of projects and meets deadlines.
• Demonstrated ability to maintain confidentiality.
• Experience with expense software is an asset.
• Able and willing to work flexible hours, as required.
• Exceptional (written and verbal) communication and interpersonal skills.
• Interest in the investment industry is considered an asset.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.