Executive Assistant, Senior Leadership Team

What You’ll Do

We are looking for an experienced Executive Assistant to join our busy, hardworking, and successful team to give full executive-level support to Authentic's Chief Financial Officer and Chief Strategy Officer. The Executive Assistant to Senior Leadership will provide comprehensive white-glove administrative support. To be successful in the role, you should have exceptional intellectual capability and resourcefulness, with excellent communication skills. You should also be professional, responsive and above all service driven. The Executive Assistant should have an organizational flair, as well as a strong eye for detail.

What you’ll be working on

• Proactively manage and coordinate Senior Leaders calendar schedules.
• Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports and visas. Be available during off hours during international travel to assist with any adjustments that may arise.
• Manage and schedule all global meetings, leadership meetings on-site and off-site including, phone and onsite interview management
• Assist with preparing presentations for a variety of events
• Compile data, research material and assist in coordinating activities for the executive staff.
• Acquire necessary signatures and process invoices for Senior Leaders
• Maintain expense reporting.
• Liaison and coordinate for VIP guests, clients and customers to ensure their experience is stellar.
• Handle miscellaneous administrative duties
• Organize and participate in leadership staff meetings
• Ad Hoc duties as assigned.

Must Haves:

• Bachelor’s degree in Business Administrative  Project Management, Business
• 3-5 years experience supporting  Leadership in the Lifestyle, Entertainment, or Media Industry. (preferably in a startup space)
• Ability to exercise independent judgement while handling multiple tasks.
• Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
• Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings.
• Proficient in MS Office and Google Mail, Skype, Zoom
• High degree of initiative, follow-through and organizational skills.
• Ability to maintain confidentiality surrounding company materials and information
• An "always-on" approach to work and your availability
• Previous executive level experience