Executive Assistant to CEO

Company Description

TOMRA – Leading the resource revolution.

TOMRA, founded in Norway in 1972, is a world leading technology company committed to enabling resource circularity across the globe. We started out with the development of the world’s first reverse vending machines for bottle collection and have since created a vast portfolio of solutions that enable the circular economy. These include advanced collection and sorting systems, and food processing through sensor-based sorting and grading technology. 

At TOMRA, we believe we work better when we have a purpose. Together, we are on a mission to transform how the world obtains, uses and reuses the planet’s resources, and we want our people show passion in their work and be responsible. We encourage the freedom to innovate and take risks that result in breakthroughs that challenge the status quo. We value passion that focuses and commits to meeting success. We believe in a responsible and safe mindset that takes care of our customers, products, and fellow employees. 

TOMRA is divided into three divisions; Collection; Recycling and Food, and employs more than 5000 people globally. In 2023, TOMRA was named Norway’s Most Innovative Business. 

Job Description

Are you ready to take on the challenge of being an Executive Assistant in a dynamic, global environment? We’re on the lookout for a talented Executive Assistant to handle the administrative duties of our CEO’s office and act as the primary point of contact at our Headquarters in Asker.

In this exciting and important position at TOMRA you will be responsible for administrative duties for the CEO, and play a pivotal role in organizing and coordinating key activities, ensuring smooth operations and effective communication within the executive team. This role offers a unique opportunity to work closely with top leadership, contributing to the company’s continued success and growth. 

Main responsibilities:

• Main point of contact and gate keeper at TOMRA’s Headquarters in Asker for internal and external stakeholders, handling requests and invitations
• Calendar management including booking and coordinating meetings 
• Create agendas, facilitate meetings, and manage travel bookings, including flights, visas, hotels and restaurants 
• Oversee all travel arrangements, ensuring compliance with TOMRA’s travel policy, and negotiate airline agreements for the best rates 
• Manage internal communications and coordinate with our corporate travel agency and online booking systems 
• Coordinate Board Meetings and communication with Board members 
• Support the administration of the board portal 
• Assist Head of Investor Relations to arrange roadshows and investor meetings 

For the right candidate, this role offers exciting opportunities beyond administrative duties. You can engage in project management, craft compelling presentations, travel to diverse locations, and participate in Executive Leadership Team (ELT) meetings. This position promises a blend of strategic involvement and hands-on experiences, making it a dynamic and rewarding Executive Assistant role with purpose. 

Qualifications

• Relevant degree at bachelor or masters level 
• Experience from a C-suite administrative role or a personal assistant role from international company 
• Effectively communicate in both written and spoken English and Norwegian 
• Ability to effortlessly adapt to new technology and handle digital tools with ease
• Easily manage to build efficient cooperation with both internal and external stakeholders
• Loyal and ability to handle confidential information

We believe you are a service-minded person with a good eye for details. You enjoy structuring your work and thrive tackling diverse tasks in a dynamic environment. 

Additional Information

What’s in it for you?

• Professional challenges within a growing, market-leading technology company focused on having a positive impact on the climate and the world
• Great opportunities for development and competence building through relevant training courses and seminars
• 5 extra days of holiday at Easter, Christmas, or between other public holidays in Norway
• Excellent facilities in Asker, including a modern gym, free parking with electric chargers, and our own healthy and varied lunch restaurant. 
• Attractive compensation package including insurance, bonus, and share scheme
  

To apply, please upload a detailed CV that includes information about your previous work experience.

Instead of a traditional cover letter, we want you to answer these two questions in the field "message to hiring manager" with your application: 

1. What is your motivation for this role? 
2. What experience or competence do you have that you think are important in this role/what separates you from the rest of the applicants? 

Application deadline is 13th of October.

We would like to hear from you even if you don’t think you tick all the boxes and requirements but feel you strongly align with our values and can bring something special to TOMRA

If you have any questions, feel free to contact Ina Malén Torp, Talent Acquisition Manager, +47 40639487.

We use Semac background checks on relevant candidates.

TOMRA does not differentiate on the basis of gender, race or ethnicity, religion, colour, sexual orientation or identity, disability, age, or other protected statuses as given by applicable law. We are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer.