Executive Assistant to CHRO

Position Summary:

Objective: The HR Coordinator will provide a full range of administrative, and operations support to the Zoetis Chief Human Resources Officer (CHRO), including administrative support, budget management, reporting, project management and other duties, as assigned. The role requires a demonstration of expert collaboration and communication skills within a fast-paced team environment, promoting knowledge sharing, best-practices capture and dissemination, and workflow coordination. This role can be a potential steppingstone to other HR roles within the organization.

HR Coordinator, US Operations Role – Key Responsibilities:

• Support the CHRO in managing operational projects.
• Manage department budget
• Assist the HRLT in managing the operational aspects of HR processes, such as performance management, talent planning, employee relations etc.
• Initiates interdepartmental projects and provides project management assistance when necessary
• Proactively and independently, organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met
• Coordinate projects, presentations and reports for the CHRO as appropriate
• Manage HR team meetings including agenda development and management, meeting minute capture and dissemination, tracking and follow up of action items and off-line work and leading team building activities
• Provide the full range of administrative support including managing complex calendars, scheduling high-level, time-sensitive meetings and managing travel arrangements as required

Qualifications (Training, Education, & Prior Experience):

Education:

Bachelor’s degree preferred, interest and/or experience in Human Resources a plus

Experience

• 3+ years progressively responsible administrative experience with the demonstrated ability to carry out complex administrative functions proficiently and in a timely manner while supporting multiple colleagues
• Proven ability to work well in a team environment and be able to share and prioritize work appropriately
• Excellent oral and written communication skills, including poise and maturity with an ability to respond with diplomacy and professionalism across all levels of the organization
• Demonstrated excellent judgment as well as the ability to work with extremely confidential documents and information

• High-energy, self-starter who has the initiative to function autonomously, demonstrate resourcefulness, anticipate needs, prioritize responsibilities and take initiative
• Strong time management skills, the ability to function effectively in a fast-paced environment
• Models administrative professionalism and remains calm under pressure

• Excellent customer interaction/influence skills

Knowledge, Skills, Ability Requirements:

• Strong Project Management skills
• Ability to handle multiple tasks effectively without close supervision
• Analytical skills across business and personnel issues
• Ability to influence all levels of the organization and challenge the status quo
• Sharp attention to detail and confidence to produce flawless deliverables
• Proficiency in Microsoft Office Suite required. Must possess excellent PowerPoint, Excel and Word and Outlook skills.
• Workday experience a plus.

Travel Requirements:

None

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [email protected] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.