Executive Assistant to Co-CEOs

Public is an investing platform that allows people to invest in stocks, ETFs, treasuries, crypto, art, collectibles, and more – all in one place.

Public’s platform helps people be better investors with access to custom company metrics, live shows about the markets, and real-time analysis. Members control how they invest with a suite of powerful tools, and get insights from a community of millions of investors, creators, and analysts.

Since 2019, Public has raised over $300 million. Investors include Accel, Tiger Global, Will Smith's Dreamers VC, The Chainsmokers' Mantis VC, and Shari Redstone's Advancit Capital, as well as renowned figures in business and culture, like Sean ‘Diddy’ Combs, Maria Sharapova, Tony Hawk, and NYU Stern professor Scott Galloway.

We are looking for an experienced, judicious Executive Assistant to support Public’s Co-CEOs, and take on ancillary office management duties.
The ideal candidate is exceptionally organized, able to operate independently amidst ambiguity, and can execute multiple high-priority tasks with speed, accuracy, and finesse. You must have the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

This role is based in New York City, and will require you to be in the office five days a week from 8:00 am to 5:00 pm ET, in alignment with the Co-CEOs’ schedule. 

• Uphold professionalism and strict confidentiality with all materials, conversations, and matters pertaining to the Co-CEOs, or the company at large
• Manage scheduling and keep calendars organized; respond to all inbound correspondence and meeting requests in a timely manner
• Prepare meeting materials (e.g., briefings, notes) and manage the logistics of in-person meetings (e.g., visitor registration and greeting, room set-up, meals)
• Coordinate travel arrangements, including transportation, accommodations, meals, and activities
• Prioritize conflicting needs; handle matters quickly, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Work closely and effectively with the Co-CEOs to keep them well informed of upcoming commitments and responsibilities
• Support the coordination of office activities, including managing reception duties, maintaining office supplies, and overseeing facility maintenance
• Liaise with vendors, suppliers, and service providers as needed to ensure cost-effective and reliable support for office needs

• Sound sense of judgment, with the ability to maintain confidentiality and handle sensitive information with integrity
• Excellent organizational skills; can prioritize tasks and successfully meet deadlines in a fast-paced environment, seeing projects through to completion
• Exceptional written and verbal communication skills; ability to establish and maintain effective working relationships with internal and external stakeholders 
• Strong problem-solving abilities and the capacity to think critically and independently
• Proficiency in using technology and software applications relevant to the role, with the ability to quickly adapt to new tools and platforms
• Professional and enthusiastic, with a “can-do” perspective towards both independent and team-oriented tasks

Bonus Points

• Knowledge of office regulatory requirements and procedures
• Experience in office management, facilities management, and/or event coordination
• Familiarity with budgeting and financial management principles

Public is an equal employment opportunity employer to all employees and applicants for employment and prohibits discrimination and harassment of any type. We celebrate people of all race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or expression.

The pay range for this position in NYC is $90,000-$130,000/year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Base pay information is based on market location.