Executive Assistant to VP People Business Partner - Minnetonka MN

• Provide primary executive support to the Operations & Experience VP PBP and team including comprehensive calendar management meeting coordination travel arrangements expense management and day-to-day operational support
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the VP PBP's priorities and context to independently triage requests and accelerate effective decision-making
• Serve as a key partner to the O&E people leadership team coordinating closely with other executive assistants across the enterprise
• Perform BSL duties for O&E people team
• Ensure the VP PBP is prepared for meetings by anticipating needs assembling decision-ready materials and capturing key decisions and follow-ups to drive timely completion
• Handle sensitive confidential and time critical information with the utmost discretion professionalism and adherence to internal policies and procedures
• Prepare coordinate and distribute materials for executive meetings board level interactions and external engagements
• Ensure all meeting logistics technology and resources are fully prepared and functioning for in person hybrid and virtual meetings
• Act as a gatekeeper and liaison for the VP PBP's office triaging requests exercising sound judgment and independently determining appropriate action
• Attend meetings as requested; capture notes track decisions and action items and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
• Prepare presentations correspondence reports briefing materials and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects providing administrative and coordination support across business priorities
• Ensure flawless execution of executive travel expense management and logistics enabling a seamless experience for the VP PBP
• Manage executive approvals and workflows (e.g. travel expenses agreements procurement tools) with speed accuracy and discretion
• Coordinate with facilities IT and enterprise partners to support office needs onboarding and operational requirements as needed
• Support leadership meetings offsites and special projects requiring administrative coordination and follow-through
• Greet and support visiting executives enterprise leaders and external partners with professionalism and confidence

• 5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large complex organization (Fortune 500 preferred)
• Experience coordinating complex calendars executive travel leadership meetings and enterprise initiatives
• Advanced proficiency in Microsoft Outlook Excel PowerPoint Word Teams and related collaboration tools
• Demonstrated experience anticipating executive needs managing ambiguity and exercising sound judgment independently
• Proven experience handling highly confidential information with discretion tact and professionalism
• Solid executive presence and emotional intelligence with the ability to represent the office and interact confidently professionally and effectively with senior executives internal partners and external stakeholders
• Exceptional organizational skills with experience managing multiple competing priorities simultaneously
• Resides within reasonable commuting distance to Minnetonka MN

• Experience supporting C-suite or enterprise growth strategy or commercial leaders
• SharePoint experience and comfort managing executive level content repositories
• Experience leveraging AI tools (e.g. Copilot) to enhance productivity and executive support effectiveness

What We Do

Optum part of the UnitedHealth Group family of businesses is a global organization that delivers care aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care pharmacy benefits data and resources they need to feel their best. Here you will find a culture guided by inclusion talented peers comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. At Optum we support your well-being with an understanding team extensive benefits and rewarding opportunities. By joining us you’ll have the resources to drive system transformation while we help you take care of your future. We recognize the power of connection to drive change improve efficiency and make a difference in health care. Join a team where your skills and ideas can make an impact and where collaboration is key to creating technology that produces healthier outcomes.

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