Executive Assistant to the CEO

This is not a remote position. The ideal candidate will need to be onsite 3-5 days per week.

We are looking for an exceptional Executive Assistant to join our team. This role will support our CEO and you will enable seamless operations and serve as a critical communication link across offices as we continue to expand. You’ll anticipate the needs of the Executive, leadership, and broader team members, helping the organization stay focused resolving issues before they arise. You move quickly with the changing environment and are up to date with the latest Envoy news, activities, and customer needs. In addition to being organized and analytical, you possess the impeccable business judgment and communication skills needed to interact with a variety of people and job functions. You get excited about being a strategic partner and serving as a "go to" for all areas of responsibility. You will have tons of growth opportunities and visibility across the company. This role will require you to be onsite at our San Francisco office most of the week.

• Manage the calendar for our CEO, proactively scheduling and removing any conflicts
• Manage business travel by booking flights and accommodations and filing expense reports
• Assist with the planning, preparation and execution of team events, meetings, and off-sites
• Support with materials development, especially slides 
• Agendas, notes + action items
• Follow up on outstanding actions
• Send Envoy invites and welcome executive’s visitors when they arrive in the office
• Assist with special projects as needed

• Previous experience as an Executive Assistant and have worked in administrative roles for 2-4 years, ideally in a high growth company
• Skilled in Google Apps, with a tendency to seek out technologies that optimize work flow
• Adaptable to the changing needs of a fast-growing startup
• A problem solver, able to anticipate problems before they arise and craft creative solutions on the fly
• Hyper-organized, able to prioritize and balance proactive and reactive work
• A strong written and verbal communicator
• An independent team player, you how to take direction and run with it and when to leverage your team for additional support
• Able to work flexible hours and be responsive outside of normal business hours

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