Executive Assistant to the CEO

Job Description

At Sana Commerce, we're committed to an inclusive environment and recognize that our diverse workforce is one of our greatest strengths.

It all started in 2007, with a pizza and a plan. Sana Commerce is an e-commerce platform designed to help manufacturers, distributors, and wholesalers succeed by fostering lasting relationships with customers who depend on them. We’re a fast-growing SaaS company that allows you to take ownership of your career.

At Sana Commerce, we're looking for an Executive Assistant to support our CEO and help drive our mission forward. The ideal candidate will have a strong background in providing executive-level support, particularly in international settings, and be adept at managing a variety of tasks and priorities.

What you'll be doing:

• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate and prepare materials for meetings, presentations, and reports, ensuring the CEO is well-prepared.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Facilitate communication and collaboration across different time zones and cultures, ensuring smooth operations.
• Manage and prioritize multiple projects and tasks, ensuring deadlines are met and objectives are achieved.
• Proactively identify and address potential issues, providing solutions to support the CEO’s objectives.
• Organize and maintain the CEO’s files, records, and correspondence efficiently.

What you'll bring:

• At least 5 years of experience as an Executive Assistant to C-level executives.
• Proven experience working in an international environment.
• Ability to effectively work across different time zones and with diverse cultures.
• Excellent written and verbal communication skills in English.
• Exceptional organizational and multitasking skills.
• Proactive attitude with strong problem-solving abilities.
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office Suite and calendar management applications.
• Ability to adapt to changing priorities and manage multiple tasks effectively.

What you'll get:

• The opportunity to work closely with our CEO to impact our company’s success.
• Close collaboration with (senior) stakeholder globally and working with different cultures.
• A hybrid working model – 3 days from the office, 2 days from home.
• Up to 3 weeks “work from anywhere” per year.

Who we are:

So, what does it mean to be a part of the Sana Commerce team?

• Entrepreneurial. Sana Commerce exists today because a few people had a great idea and brought that idea to life. 
• Result-driven. We also know that being result-driven is about more than just KPIs. It’s about creating value, tackling challenges head-on, and supporting our colleagues in reaching their goals. 
• Customer-Centric. We’re in it for the long haul. Through good times and bad, we stick together because we believe in our product, our promise, and our people. 
• Team spirit. At Sana Commerce, everyone is eager to help their colleagues and success is always a team effort.
• Learning mindset. Sana Commerce people are constantly looking to improve and challenge their existing knowledge base. 

Job descriptions can be tough to interpret. Even if you may not tick all the boxes, we strongly encourage you to explain your motivation for the role of Executive Assistant to CEO in a cover letter. Apply now!

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