Executive Assistant to the Head of Public Affairs - Paris

Role Summary 

We are seeking a highly motivated, organized, and experienced Executive Assistant to support our Head of Public Affairs in our fast-paced startup environment. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality.

This person will report to the Head of Public Affairs (based in Paris).

Key Responsibilities 

1/ Dynamic Schedule Management: 

• Oversee and adapt a complex, ever-changing agenda, with a keen eye for prioritization

• Triage emails effectively, highlighting critical issues, delegating tasks, and filtering out low-priority items

2/ High-Level Stakeholder Communication: 

• Serve as a responsive and reliable point of contact for external stakeholders, including Ministers and government officials, international organizations, journalists, media, the public

3/ Internal Communication Coordination: 

• Organize and streamline Public Affairs & Communications team communications to ensure everyone is informed and engaged

4/ Comprehensive Administrative Support: 

• Handle administrative and office support tasks, such as expense management, team organization and coordination

5/ Seamless Event & Travel Coordination:

• Plan and execute internal events (e.g., team offsites) and travel arrangements, including accommodations, transportation, and logistics

6/ Public Affairs Project Leadership:

• Spearhead ad hoc projects related to public affairs, with a focus on philanthropy and partnerships (e.g., donations and sponsorships)

The Executive Assistant to the Head of Public Affairs will need to maintain strict confidentiality and professionalism in all aspects of the role, an demonstrate excellent judgment, adaptability, and adherence to ethical standards.

Required Qualifications

• Proven experience as an Executive Assistant of an Executive

• Experience with high-level stakeholder management, and familiarity with protocol and etiquette for interacting with these stakeholders

• Experience working in demanding environments with international stakeholders (fluent English a requirement)

• Understanding of public affairs, politics, and policy-making processes

• Experience working in a fast-moving industry with global scale

• Excellent communication skills

• Strong work ethics and attention to details

• Bonus: Proven experience in a related field -- NGOs, international organizations, corporate public affairs, communications departments, political campaigns or offices

Benefits

France

🥕 Food: Daily lunch vouchers

🥎 Sport: Monthly contribution to a Gympass subscription 

🚴 Transportation: Monthly contribution to a mobility pass

🧑‍⚕️ Health: Full health insurance for you and your family 

🍼 Parental: Generous parental leave policy 

🌎 Visa sponsorship

About Mistral 

At Mistral AI, our mission is to make AI ubiquitous and open. We are passionate about bridging the gap between technology and businesses of all sizes. We are a leading innovator in the field of open-source large language models.

Our advanced LLM solutions can be seamlessly deployed on any cloud, allowing for optimized integration and robust performance. Developers are using our API via la Plateforme to build incredible AI-first applications powered by our models that can understand and generate natural language text and code. We are multilingual at our core. We released le Chat, as a demonstrator of our models.

We are a tight-knit, nimble team dedicated to bringing our cutting-edge AI technology to the world. Our teams are distributed between France, UK and USA. We are creative, low-ego, team-spirited, and have been passionate about AI for years. We hire people who thrive in competitive environments, because they find them more fun to work in. We hire passionate women and men from all over the world.