Executive Assistant - TV

Westbrook is a mission driven company formed to empower artists to tell stories that connect the world.  At Westbrook Inc., we provide strategic, financial, legal, and other back-end support to our existing subsidiary companies (Westbrook Studios, Westbrook Media, Good Goods, Red Table Talk Productions, Inc., and Westbrook International), develop new business opportunities, and share our learnings, skills, and tools with new talent creating art and media across all major platforms. With Westbrook’s reach, expertise, and resources, we are poised to be a leader in the global, multiplatform content marketplace.  

Westbrook Inc. is searching for an Executive Assistant to support our Co-President & Head of Television. You’ll handle a wide range of executive support related tasks with minimal supervision, so it’s extremely important that you are exceedingly well-organized and flexible. Additionally, you are someone who can interact with individuals at all levels in a fast-paced environment, whilst remaining graceful under pressure. 

Please note that this is a hybrid role and candidates will need to be able and willing to work in-person at our Calabasas, CA headquarters (number of days in the office is TBD at this point in time).

What You’ll Do

• Manage all administrative aspects of the Co-President & Head of TV’s office including scheduling, travel, expense and finance reports and personal needs
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of executive meetings, both on-site and off-site
• Arrange travel schedules and reservations for the executive team
• Prepare agendas and make arrangements for staff meetings and retreats
• Compile, transcribe, and distribute notes from meetings and calls
• Assist the executive team with special projects
• Continue to be a communicative device for the Head of TV
• Filter emails and written communication as needed
• Utilize the privy information to lessen the flow of inquiries in and out of the Head of TV’s office
• Handle incoming and outgoing communications on behalf of the Head of TV when necessary
• Provide continuous information and updates to various internal departments including 
• Create Assistant Bibles for each desk to ensure easy transitions
• Be responsible for the training of all new assistants, if necessary, and keeping up with current assistant actions and operations to streamline processes
• Be a point person and fill in for any executive in their respective assistant’s absence

Who You Are 

• A minimum of 2 years of professional work experience, ideally within the entertainment & production;
• Extremely organized with a high attention to detail;  
• Solutions-oriented: no problem is too small or too big to handle;  
• Can-do attitude: you are energized by chaos and thrive in environments with ambiguity. 
• Eagerness to learn: you are a sponge who is constantly seeking learning opportunities. 
• Highly organized and comfortable in a fast-paced environment, ability to prioritize large volume of projects;
• Must be detail oriented, proactive, organized and have the ability to follow-up often and in a friendly and courteous manner;
• Bachelor’s degree is highly preferred, but not required. 

The Successful Candidate Is: 

• An entrepreneur.  You get excited about building processes and procedures from the ground up; and you don’t need a ton of aid to get the job done. 
• A leader. You know how to inspire and motivate under your guidance, while also empowering learning and development. 
• A problem solver. You know how to skillfully engage in an analytical process to achieve the best possible solution; you’re not easily frustrated by obstacles - in fact, they energize you. 
• Direct and concise. You communicate effectively and with a situation-appropriate tone, whether over the phone, in person, e-mail, memos, presentations. 
• Kind. You treat others with respect regardless of circumstances; you are skilled at connecting with people and building interpersonal relationships. 
• Passionate. You are a creative spirit and storyteller excited by this business and how to expand it. 

At Westbrook, we carefully consider a wide range of factors to determine a fair and equitable compensation package. Pursuant to state and local pay disclosure guidelines, the overall range for this role is $63,000 - $67,000 per year. This range is based on the total compensation package. The final offer amount will consider a wide range of factors in making compensation decisions, including, but not limited to, a candidate’s experience relevant to the job and the company’s compensation philosophy. 

Westbrook is proud to be an Equal Employment Opportunity employer. Westbrook believes that diversity and inclusion among our colleagues is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need.