Executive Assistant VaynerSpeakers

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, APAC and LATAM. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

The role

As an organization we seek people who want to help their colleagues succeed and are creative problem solvers.

You serve as a thoughtful and logistics-minded trusted advisor and point of contact for internal and external communication for the CEO of VaynerSpeakers. You have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities. You are able to work independently on projects, from conception to completion, and must be able to work under pressure, with speed and accuracy.

The task at hand?

• Understanding priorities to best manage an active calendar of appointments, and always finding resolution for conflicting needs
• A keen sense for being able to recognize patterns and anticipate needs is critical to the role
• Handles all matters efficiently alongside being able to raise issues for discussion that may not have been identified, and provide suggestions for improvements
• Ensures relevant and timely matters are escalated, resolved, and loops closed 
• Manages complex and detailed travel plans, itineraries, and travel needs + Completes monthly expense reports
• Manages coordination of larger team events, programming, client meetings, etc. on, which can include catering needs, deck and agenda building, offsite plannings, etc.
• Serves as a central sources of information and context finder internally, with the highest level of discretion
• Manages a variety of special projects —a self-starter that thrives on taking ownership of initiatives with limited oversight
• Maintains a database with relevant and current information about deals, speakers and buyers, with up to date and accurate information, constantly updating with new information over time
  • An understanding of the sensitivity to the information in order to protect proprietary data is essential
• Prepare sales materials in a consistent and accurate manner
• Organize and complete expense reports

The ideal candidate has: 

• 2-3 years of administrative experience supporting executives
• Proficient in Google Calendar and G-Suite, experience in Airtable preferred
• Demonstrated track record of getting complex tasks done, driving cross-functional, department-wide impact, and operating and contributing to high performance cultures
• Displays innovative thinking (“thinking on your feet”)
• Works collaboratively (“team player”) and builds relationships with internal and external stakeholders
• Displays professionalism and “grace under pressure”
• Has a sense of urgency and conveys a positive, “can-do” attitude
• Outstanding time-management and prioritization skills, with the ability to manage multiple priorities under short deadlines 
• Detail-oriented and highly organized
• Expert level written and verbal communication skills
• Proven ability to handle confidential information with discretion
• Comfort with ambiguity and proven ability to create clarity
• Strong focus on team culture and cross-functional work

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors.  We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, and location.  
• Base Salary $55,000-$61,000
• Employer-sponsored 401k with match
• Medical, Dental, and vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health and Wellness benefits