Executive Assistant/Coordinator

Executive Assistant/Coordinator 

Location: New York City

Type: Full-time 

About SFE

Siegel Family Endowment (Siegel) is a foundation focused on understanding and shaping the impact of technology on society. We support organizations whose work contributes to giving everyone the opportunity to learn and contribute to a rapidly changing society. Our Chairman, David M. Siegel, is the Co-Founder and Co-Chairman of Two Sigma Investments, LP.  We primarily focus on three interest areas: Learning, Workforce, and Infrastructure. Our grantmaking philosophy and process differs from many more traditional foundations -- we encourage you to read through the “Our Approach” on www.siegelendowment.org/​ to understand more about how we work with potential grantees.

Position Summary

Siegel is searching for an experienced, reliable, and thoughtful Executive Assistant to support the President and Executive Director (ED) in all facets of her day to day work. The ideal candidate is resourceful, professional, and able to work in a fast paced environment with exceptional judgment and strong attention to detail. You will be supporting an executive who works across many different topics, so if you have a sense of curiosity and desire to learn more about philanthropy and technology, there is a ton of opportunity!

Responsibilities

• Proactively manage the ED’s schedule and calendar:
• Schedule internal and external meetings
• Manage and prioritize inbound meeting requests 
• Flag and work to resolve scheduling conflicts, last minute changes, etc
• Keep track of and help to prioritize various tasks 
• Coordinate travel, including transportation and accommodations, conference registrations and/or meetings, and create detailed itineraries
• Organize and reconcile expense reports in a timely manner
• Register and provide general support to visitors to the foundation’s office
• Schedule and provide logistical support for staff meetings, and coordinate relevant follow ups where appropriate
• Update and maintain CRM for the ED’s relationships
• Coordinate the preparation of relevant materials for ED’s meetings and events
• Provide backup for other administrative support staff as needed
• Provide logistical support, as needed, for events (which may fall outside of typical working hours), including booking event space, catering, and managing guest list and communication

Qualifications

• Minimum of 3 years experience in an administrative support role, or similar relevant experience
• Exceptional interpersonal and collaboration skills, judgment, and problem solving
• Excellent written and verbal communication skills
• Excellent time management skills and the ability to prioritize work
• Knowledge of or experience with any of the following: GSuite/Google Workspace, Microsoft Office, Concur, Airtable