Executive Assistant/Office Manager

If you’re looking for a meaningful career, you’ll find it here at Webster. Founded in 1935, our focus has always been to put people first--doing whatever we can to help individuals, families, businesses and our colleagues achieve their financial goals. As a leading commercial bank, we remain passionate about serving our clients and supporting our communities. Integrity, Collaboration, Accountability, Agility, Respect, Excellence are Webster’s values, these set us apart as a bank and as an employer.

Come join our team where you can expand your career potential, benefit from our robust development opportunities, and enjoy meaningful work!

POSITION SUMMARY

This position will be responsible for providing secretarial and administrative support to the General Counsel and Corporate Secretary, and other Executive Management Committee members who are temporarily working on-site at the Stamford office. This position will be onsite and based in our Stamford office.

MAJOR DUTIES & RESPONSIBILITIES

• Provide administrative support to the General Counsel and Corporate Secretary. This may include, but is not limited to, providing advanced word processing support; creating spreadsheets; creating high quality reports, presentations, and other documents; providing telephone support, responding to questions, screening calls and rerouting calls when appropriate; coordinating meetings; making travel arrangements; coordinating department budget; ordering office supplies; preparing check requests, processing expense reports.

• Provide meeting/conference planning and coordination, including determining meeting site, materials, meals, agenda, etc.

• Provide general administrative support to Executive Management Committee members who are temporarily working on-site at the Stamford office.

• Receive and process customer inquiries, legal notices and mail, in conjunction with the Office of the President and Service of Process.

• Manage office-supply inventory and place orders as necessary. Assisting colleagues and visitors with operation of videoconferencing equipment.

• Notary Public services for internal colleagues and clients.

• Partner with HR to maintain posting and distribution of HR policies as necessary

• Other duties as assigned. 

EDUCATION, EXPERIENCE & SKILLS

• High school diploma or equivalent. BA preferred.

• 4+ years experience.

• Must be proficient with Microsoft Office products and comfortable learnings and increasing knowledge of software applications

• Knowledge of (or capacity to learn) videoconferencing systems/software

• Strong verbal and written communication skills.

• Strong problem-solving skills and analytical abilities. 

• Ability to exercise considerable discretion. A high priority is placed on confidentiality and adherence to all industry regulatory and compliance requirements.

• Must be self-starter with the ability to work independently as well as in a team environment

• Ability to handle multiple priorities simultaneously.

• Notary Public preferred, willing to get licensed shortly after onboarded.

The estimated hourly range for this position is $35.00/hr USD to $45.00/hr USD. Actual salary may vary up or down depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position is eligible for incentive compensation.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.