Executive Assistant/Office Manager

Why Join KEV?

• Work in an industry that benefits children, parents and schools
• Do meaningful and purpose-driven work, and make a real impact
• Join a quickly growing organization with real opportunity for learning and growth
• Passionate and accessible leadership team that cares about people, personally and professionally
  

Job Description:

KEV Group is looking for an Executive Assistant/Office Manager to act as an administrative and personal assistant to our CEO.  In addition, this individual will oversee the day-to-day management of our North York office and administrative assistance to other members of the ELT on an as-needed basis. 

Please note, this role will be required to be in-office at our location in North York 5 days a week.

Responsibilities:

• Effectively and proactively manage the CEO’s calendar and their relationship with internal and external stakeholders
• Make informed decisions to prioritize and maximize their daily schedule, while identifying and communicating any prioritization issues or conflicts
• Organize and prepare meetings, including agenda and deck preparation and creation, taking meeting minutes and circulating with senior Executive Team Members to ensuring high degree of transparency, information/data accuracy and aligned communications
• Manage the North York office, providing general office administrative support including processing invoices, expenses and reimbursements and managing office supplies and equipment.
• Troubleshoot and/or escalate physical office and administrative issues
• Create, prepare, and organize internal and external correspondence and presentations
• Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, spelling and make edits as necessary
• Receive and screen all inbound telephone calls, e-mails, and visitors for the CEO, referring and/or redirecting as appropriate
• Alignment of calendars, booking and preparation of rooms, travel and accommodations as required
• Set up and maintain various reports, running reports and forecasting as well as report consolidation and presentation in various formats
• Provide administrative support as needed to the other members of the ELT
• Other duties as assigned

Requirements and Skills:

• Post-secondary education is required
• At least 7 years of experience as an Executive Assistant with experience supporting senior executives (C-Suite) from both an administrative and personal perspective
• Previous experience working in a highly confidential and fast-paced environment
• Solid knowledge of MS Office 365 including Word, Teams, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Ability to prioritize tasks according to importance and urgency
• Professional, adaptable, resourceful and proactive
• Strong organizational skills, ability to multi-task and strong attention to detail.
• Project management skills
• Strong problem-solving and decision-making skills
• Commitment to providing an exceptional experience for employees and other stakeholders within a challenging and exciting environment