Executive Assistant/Site Office Manager

We're Celonis, the global leading Process Mining software company and one of the world's fastest-growing SaaS firms. We believe that every company can unlock its full execution capacity - and for that, we need you to join us as an Executive Assistant supporting:

• SVP of Engineering & LA office Site Lead
• SVP of Product Management
• VP of Product Design

The Role:
This role is based in our Los Angeles office. As a hybrid EA/Office Manager, you're at the heart of the teams' business operations and culture, and serve as the energy that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. Your duties will include:

• Calendar, expense report and travel management
• Schedule and coordinate meetings across international time zones, including attendee management, materials preparation, room set-up and issue resolution
• Build efficiency into existing operations, and help define and/or re-define new operational strategies as needed
• Trusted advisor to Site Lead in Los Angeles, providing management & development of cross-functional & key stakeholder relationships, site programs, events, while adapting to a rapidly scaling site
• Leading the organization of internal events (e.g. Management Meetings, Team Offsites, Regional Events), as well as budget management

In this position you will interface and collaborate with different departments, both internally and externally, as well as with international Celonis locations. In addition to that you will also be responsible for your own projects and drive them independently.
The qualifications you need:

• Minimum of 2 years experience as an Executive Assistant supporting a VP or an SVP
• BA/BS or equivalent 4 year degree preferred
• Advanced Microsoft Office and Google Suite skills
• Ability to prioritize and manage multiple tasks, and work independently in a high-paced, changing work environment
• Excellent communication skills, with the ability to take initiative and build strong, productive relationships
• Comfortable providing structure within an entrepreneurial and dynamic environment
• Reliable, discreet and service oriented personality
• High level of integrity and business ethics
• Strong team player

What Celonis can offer you:

• The unique opportunity to work within a new category of technology, Execution Management
• Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, mentorships, yearly development stipend)
• Great compensation and benefits packages (stock options, retirement plans, generous time off, family leave from day one, and more)
• Work from home support (mindfulness tools such as Headspace, flexible working hours, virtual events, and workshops)
• A global and growing team of Celonauts from diverse backgrounds to learn from and work with
• An open-minded culture with innovative, autonomous teams
• Business Resource Groups to help you feel connected, valued and seen (Black@Celonis, Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
• A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us
Celonis reveals and fixes inefficiencies businesses can't see, enabling them to perform at levels they never thought possible. Powered by its market-leading process mining core, the Celonis Execution Management System provides a full set of platform capabilities for business executives and users to eliminate billions in corporate inefficiencies, provide better customer experience and reduce carbon emissions. Celonis has thousands of implementations with global customers and is headquartered in Munich, Germany and New York City, USA with more than 20 offices worldwide.
Celonis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Different makes us better .