BURNETTE DOBSON & PINCHAK Law Firm is seeking an experienced and highly organized Executive Assistant to provide excellent administrative support to the Chief Executive Officer (CEO). As the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation of the CEO's office handling a wide range of administrative tasks and managing confidential information. This is a unique opportunity to join a prestigious law firm and contribute to its success.
Responsibilities
- Manage the CEO's calendar schedule appointments and coordinate meetings
- Organize and prioritize inbound and outbound communications including phone calls emails and mail
- Prepare and edit correspondence reports presentations and other documents
- Make travel arrangements and prepare itineraries
- Coordinate and assist with event planning and logistics
- Manage the CEO's expenses and reimbursements
- Maintain confidentiality and handle sensitive information with discretion
- Perform general office administrative tasks including filing copying and ordering supplies
- Assist with special projects and ad-hoc requests as needed
Requirements
- Bachelor's degree in business administration executive assistance or a related field
- Proven experience as an executive assistant or similar role preferably supporting C-level executives
- Exceptional organizational and time management skills
- Proficient in using productivity tools such as Microsoft Office Suite
- Excellent written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Ability to handle multiple tasks simultaneously and meet deadlines
- Discretion and ability to maintain confidentiality
- Professional demeanor and ability to interact with individuals at all levels
- Strong interpersonal skills and ability to work in a team-oriented environment
- Flexibility and adaptability to changing priorities and responsibilities
Benefits
- Health Care Plan (Medical Dental & Vision)
- Retirement Plan (401k IRA)
- Life Insurance (Basic Voluntary & AD&D)
- Paid Time Off (Vacation Sick & Public Holidays)