Executive Business Administrator, Engineering

An overview of this role

Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace Slack Zoom Navan and GitLab to accomplish an array of tasks while staying focused on prioritization and escalating urgent issues.

EBAs at GitLab are self-driven collaborative and agile team members who are experienced in managing multiple priorities juggling various responsibilities and anticipating the executive’s needs. They are exceptionally organized relentlessly resourceful calm under pressure and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.

What you'll do

• Support and work closely with GitLab’s VP of Infrastructure and Senior Director of Engineering

• Own and proactively manage a complex changing high-volume calendar across multiple time zones and travel schedules; ensure VP + Sr Dir are prepared for every meeting

• Make recommendations for the Executive in regard to their time management prioritization delegation and organization

• Seamlessly coordinate domestic and international travel including air and ground transportation hotel reservations security visas and other travel documentation for team on-sites. Accompanying the Executive when necessary.

• Run cadence of weekly staff meetings and other important meetings including planning agenda organization and follow-up on action items while infusing our company values throughout

• Plan events such as team off-sites team building activities and company kick-offs as needed

• Draft external communications on behalf of VP + Sr Dir with high level external stakeholders

• Support recruiting process oh behalf of leaders including booking interviews liaising between the hiring team and coordinate onboarding of new hires

• Compile receipts to submit timely and accurate expense reports on a monthly basis

• Provide coverage for other EBAs

• Run and lead special projects upon request

• Must be able to work flexible hours to support international business meetings and some travel is required in most roles

• Other duties as assigned in support of the business (ad hoc tasks)

• Contribute to the broader EBA community by sharing learnings resources and supporting EBA team camaraderie

What you'll bring

• Previous administrative experience supporting Engineering  leaders in a dynamic fast paced environment

• Bachelor’s Degree preferred. High school diploma or general education degree (GED) required

• Self-starter who can operate independently and move quickly from one task to another; creative problem solver seeks “win-win” solutions; energized by challenges with superb attention to detail

• Extensive technical skills with Google Workspace Zoom Slack and Navan among other tools and processes such as purchase orders

• Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them

• Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab

• Experience with event planning and coordination to include support for large meetings off-sites and company events

• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment

• Approachable and effective communicator across various communication channels and with all levels of the organization

• Demonstrated ability to adopt technical tools quickly (i.e. terminal text editor)

• Experience in a start-up environment preferred

• Experience working remotely preferred

• A passion for GitLab and ability to learn and use GitLab

• A sincere willingness to help out

How GitLab will support you

• Benefits to support your health finances and well-being

• All remote asynchronous work environment

• Flexible Paid Time Off

• Team Member Resource Groups

• Equity Compensation & Employee Stock Purchase Plan

• Growth and development budget

• Parental leave

• Home office support