Executive Coordinator

Position: Executive Coordinator

Reports to Title: President, ReSound NA

Department/Division: GN Executive

Primary Work Location: Bloomington, MN

Job Code/Classification Exempt

Revision Date: November 2023

Position Overview

Provides high-level administrative support to the President and other senior leaders with emphasis on discretion/confidentiality, with a good understanding of technical and business vocabulary along with detailed knowledge of the organizational set-up, procedures, and people.

Essential Functions (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Manage appointments, calendar and travel arrangements, including co-travel when relevant.
• Ability to anticipate scheduling conflicts and resolve immediately.
• Support with misc. projects and organizing of in-office VIP customer visits, employee events, planning of President's Club, etc.
• Coordinate and schedule meetings with Direct Reports and off-site/international contacts.
• Screen and independently handles inquiries. Explain and interpret tasks and decisions on behalf of the President.
• Facilitates smooth communication between the President, Senior Leaders, managers and employees, as well as between the President and external parties such as customers and industry associations.
• Gather, compile and analyze information for the President to be used in documents such as memos, reports, presentations etc.

Competencies (Knowledge and Skills needed for this position.)

• Ability to maintain confidentiality.
• Strong organizational skills.
• Detail oriented.
• Excellent multi-task coordination.
• Highly motivated and responsive individual.
• Work efficiently, effectively under minimal supervision. Strong independent judgment.
• Excellent people skills.
• Good command in written and oral communications.
• Strong working knowledge of MS Office suite, including PowerPoint.

Desired Qualifications

Preferred Education: 2-year Associates Degree

Experience: 3+ years of administrative experience at VP level or higher

Travel: Up to 15%

Other: N/A

Other Information

Direct reports: N/A

Indirect reports: N/A

Working Environment: Hybrid, Combination of Office and Remote Work, 3+ days in office per week.

Physical Demands: Sitting, Standing, Typing

Position Type and Expected Hours of Work: Standard business hours Monday - Friday. At times flexible hours will be required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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