Job Description
Job Description:
The purpose of the Executive Coordinator is to provide the highest level of effective and efficient support to Senior Leaders. This Associate must have a high level of attention to detail, excellent organizational skills, and the ability to effectively and professionally collaborate with senior leaders and peers.
What are we looking for?
- High School diploma required, business college courses or bachelor's degree preferred.
- A minimum of three years' experience supporting senior managers or related experience/knowledge.
- Prior experience and above average proficiency in current software packages.
- Advanced level of proficiency with Microsoft Office - Outlook, Word, PowerPoint, Excel and Adobe.
- High attention to detail is critical and the ability to effectively handle highly confidential/sensitive information.
- Ability to adapt to and learn quickly new technologies and systems.
- Recognize when extra time is required to complete a project and be willing to work overtime.
- Excellent interpersonal and organizational skills required.
- Team player, willing to go above and beyond to support executive leaders and administrative team.
- Travel may be required.
What will be your key responsibilities?
Administrative support to Senior Leaders:
- Plan and execute complex, detailed domestic and international travel itineraries including all transportation, hotel accommodations, flights/trains and obtain all necessary travel documents.
- Manage complex calendars with independent decision making based on priorities which requires forward thinking and strategizing as well as comfort in scheduling within various time zones.
- Plan and coordinate internal meetings including reserving meeting rooms, catering, guest arrival arrangements.
- Plan and coordinate external meetings including hotel blocks, group transportation, property search, costs analysis, sending meeting invites, making food arrangements, etc.
- Process visas and passport renewals.
- Manage and prepare expenses and submit reports in Concur.
- Process and update purchase order requests in Ariba and set up new vendors.
- Interface professionally with leadership, internal staff, clients, key stakeholders and high-profile individuals.
- Undertake all assigned and ad hoc projects as requested.
- Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team.
Active member on Administrative Team:
- Provide coverage for absent team members; assist in team member support as needed.
- Participate actively in Coordinator team meetings, trainings and engagement activities.
- Assist with onboarding new Coordinators and sharing knowledge.
What can you expect from Mars?
- Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.
- Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
#LI-KS1
#LI-Hybrid
Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
Explore More
Date Posted
03/09/2023
Views
0
Positive
Subjectivity Score: 0.8
Similar Jobs
Senior Named Account Executive, SLED - Cloudflare
Views in the last 30 days - 0
Cloudflare is seeking a seasoned sales professional with a technical background to build a Public Sector Sales team in Pennsylvania The ideal candidat...
View DetailsRegional Director Public Sector Sales DOW - Chainguard
Views in the last 30 days - 0
The job seeks a Regional Director with sales expertise and security clearance to lead public sector initiatives and build partnerships Responsibilitie...
View Details2025 Sensor Modeling and Simulation Analysis Engineer - The Aerospace Corporation
Views in the last 30 days - 0
The Aerospace Corporation is a trusted partner to the nations space programs providing technical expertise and innovative solutions across satellite l...
View DetailsManager, Customer Success - Bold Penguin
Views in the last 30 days - 0
Bold Penguin a leading digital solution platform for small commercial insurance is seeking a Manager of Customer Success The role involves leading a t...
View DetailsManager, Project Manager - Capital One
Views in the last 30 days - 0
Capital One a Fortune 500 company and one of the nations top 10 banks is seeking a Manager Project Manager The role involves leading critical and stra...
View Details