Executive Coordinator

Description

Who We Are

It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin.

THIS IS A HYBRID POSITION

Who We Are

It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin.

Position Summary:

The Executive Coordinator will be responsible for providing administrative support to the VP of Government Affairs, VP-Deputy General Counsels, VP-Litigation and Employment and other senior staff level personnel as well as provide project research and project management. The Project Coordinator's assignments will be varied and complex in nature, requiring absolute discretion, as well as considerable judgment and creativity in resolving issues. This individual must also be able to manage multiple priorities in a continually changing environment.

Responsibilities:

• Performing independent research on projects and developing reports
• Managing department budget cycles, including long range planning, annual budget planning and monthly financial reporting
• Initiate, select and manage department annual team building events, including follow-up
• Coordinating domestic and international travel
• Scheduling appointments and coordinating arrangements for internal meetings
• Preparing travel and entertainment expense reports
• Preparing contract and purchase order requests, tracking statements of work, and managing third party invoices
• Preparing monthly accrual reporting
• Project management
• Developing, assembling, and proofing presentations, agendas and other meeting materials.
• Coordinate required Political Action Committee (PAC) financial reporting
• Assist in the coordination of periodic policy/public relations events

Skills

In addition to being professional and courteous, the Executive Coordinator must possess

• An ability to work well with all levels of internal leaders, employees, and outside vendors
• Independent judgment and discretion with sensitive/confidential and proprietary information
• Strong skill with spreadsheets (Excel) and presentations (PowerPoint) and good understanding of budget process
• A can-do attitude, be flexible and adaptable
• Strong calendaring and catering skills
• Ability to prioritize and multi-task as needed
• Ability to receive and act upon "ad-hoc" requests
• Highly effective written, grammar, editing and interpersonal communications
• Ability to think proactively, creatively and strategically
• Strong attention to detail
• A team-oriented work style
• At least 5 years executive level support and office administration
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Project, Sharepoint, Concur expense reporting

Education

• Bachelor's degree

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.