Executive Coordinator

Lightforge Games is a new studio bringing the roleplaying back into RPGs.

We're looking for people of all levels, backgrounds, voices, identities, and perspectives to join us on our journey. We strongly believe the key to making a better game, better company, and better industry begins with a diverse set of voices.

We value transparency, empathy, and personal growth, and we believe that making games is both an art and a science.

As a fully remote company, we're open to teammates living nearly anywhere. We practice nonlinear workdays, allowing everyone to determine how and when they work best. We also follow an open salary policy where all pay details are shared with everyone. This holds us accountable to fair pay.

Lightforge Games is very much a work-in-progress, and you can help shape who we are. Come join us to build something special!

Key Responsibilities:

1. Calendar and Meeting Management:

• Proactively manage the calendars of C-suite executives, including scheduling and coordinating meetings, appointments, and conference calls.
• Arrange internal and external meetings, ensuring that all necessary participants are informed and prepared.
• Prepare meeting materials, agendas, & briefing materials and take meeting minutes in a remote environment.
• Stay highly organized and keep the team on track with high priority goals.

2. Studio Operations:

• Oversee the day-to-day operations of the studio, ensuring a productive and efficient work environment.
• Collaborate with various departments to streamline workflows, resolve operational challenges, and enhance communication.
• Ability to successfully reprioritize and switch gears in tasks.
• Ability to assist with HR documentation.

3. Communication and Correspondence:

• Serve as a point of contact between C-suite executives and internal/external stakeholders, demonstrating professionalism and a high level of responsiveness.
• Draft, edit, and proofread correspondence, emails, and other documents on behalf of executives, maintaining accuracy and attention to detail.
• Review all incoming mail and take action as necessary.

4. Travel:

• Coordinate travel arrangements for executives, including booking flights, accommodations, ground transportation, and itineraries.
• Provide necessary travel documents, directions, and support to ensure seamless travel experiences.
• Occasionally travel with C-suite to investor meetings and industry events.

5. Special Projects and Events:

• Assist in planning and coordinating special projects, events, and company outings, contributing to team building and employee engagement.
• Arrange employee care packages (annual company gift, new employee swag, convention supplies, etc)

6. Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications:

• Proven experience as an executive coordinator, administrative assistant, or similar role, preferably in a start-up or fast-paced environment.
• Excellent organizational skills and the ability to manage multiple tasks and priorities effectively.
• Strong communication skills, both written and verbal, with a keen attention to detail.
• Proficiency in calendar and scheduling tools, Google Suite, and collaboration software.
• Exceptional interpersonal skills, demonstrating the ability to work well with diverse teams and personalities.
• High level of professionalism and discretion when handling confidential information.
• Flexibility and adaptability to evolving priorities and last-minute changes.
• Experience in the gaming industry or creative sector is a plus.

Pluses: 

• Experience in the gaming industry 
• Located in Raleigh, NC or the NYC tri-state area
• Experience with any of the following: Quickbooks, Greenhouse, Google Admin, Jira, Docusign, Notion, Webflow, or Trinet
• Interest in HR or finance
• SHRM Certification

LFG is committed to an annual review of compensation ranges to account for inflation. As of March 6, 2023 - we've increased our existing salary ranges by roughly 3%. The updated base salary range for this role is between $87,600 - $102,600, depending on levels of skills and experience.

Equal Employment Opportunity Policy:

Lightforge Games is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusivity and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

All employment decisions at Lightforge Games are based on business needs, job requirements, and individual qualifications, without regard to any protected characteristic. Our commitment to equal employment opportunity extends to all aspects of employment, including recruitment, hiring, compensation, benefits, promotions, training, disciplinary actions, and termination.

We strive to foster a workplace that is diverse, respectful, and inclusive, where every employee feels valued and empowered. We believe that a diverse workforce brings different perspectives and ideas, leading to innovation and success.

If you need assistance or accommodation during the application process due to a disability, please contact us at [email protected]