Executive Coordinator

At True Brands, our purpose is to help people embrace today and confidently pursue tomorrow. That's why we provide an environment focused on openness, inclusion, trust, and respect. True Brands™ is a fast-growing creativity-driven company specializing in the design and distribution of high-end beverage and lifestyle products. Check out our website (www.truebrands.com) to learn more about our family of brands.
Are you eager to join an entrepreneurial team, engaging in a wide array of initiatives such as acquisitions, product launches, and financial strategies? Do you thrive in a fast-paced environment, leveraging top-notch software tools, sound judgment, and exceptional communication abilities to achieve outstanding outcomes alongside a tight-knit and agile team?
True Brands is seeking a highly organized and dynamic Executive Coordinator with a strong focus on project management to join our team.
This role is designed to support our senior leadership, specifically the CEO, by managing a wide array of administrative duties and concurrently leading key projects. The ideal candidate will possess a blend of executive support experience and project management skills, enabling them to facilitate the efficient operation of our leadership team while ensuring the successful planning, execution, and completion of strategic projects. This role is ideal for a highly motivated Executive Assistant who thrives in a dynamic environment and is looking to leverage their project management skills to make a significant impact within our organization. If you are a proactive, detail-oriented professional with a passion for excellence, we encourage you to apply.
This is a hybrid office position, candidates for this role will need to live within commuting distance of our Seattle office.
Key Responsibilities

• Executive Support Functions:
  
  • Act as the primary point of contact for the CEO, managing communications with internal and external stakeholders.
  • Efficiently manage the CEO's calendar, including scheduling appointments, meetings, and optimizing time management.
  • Coordinate and prepare for meetings, including agenda setting, material preparation, and minute-taking for company events and offsites.
  • Screen and prioritize emails and communications, ensuring timely and appropriate responses.
  • Arrange comprehensive travel itineraries, including accommodations and transportation, tailored to the CEO’s requirements.
  • Handle confidential information with discretion, maintaining privacy and security.
  • Assist with personal tasks and errands for the CEO as needed.
• Project Management Duties:
  
  • Lead and manage projects from inception to completion, ensuring they are completed on time, within scope, and budget.
  • Develop project plans, outline tasks, and delegate responsibilities to appropriate team members.
  • Monitor project progress, adjust plans as needed, and communicate updates to stakeholders.
  • Conduct risk assessments and implement mitigation strategies to minimize project delays and cost overruns.
  • Serve as a liaison between project teams, internal departments, and external partners to ensure clear communication and collaboration.

Required Skills and Experience:

• A minimum of 5 years of experience in an executive support role with demonstrated project management responsibilities.
• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Strong organizational, time management, and multitasking skills, with the ability to prioritize tasks efficiently.
• Proficiency in both Microsoft Office and Google Workspace, and adept at learning new software and systems.
• Proven ability to handle confidential information with discretion and integrity.
• Exceptional analytical, problem-solving abilities, and a strong attention to detail.
• Leadership qualities with the ability to delegate tasks and motivate team members effectively.

Salary:

• Base Salary: $80,000 - $100,000 (exempt)
• 40% employee discount
• Health, Dental, Vision, and Life Insurance, 401k with employer match
• Gym benefits
• Large supplemental insurance offerings such as accidental policies and discounted pet insurance plans
• FSA - Healthcare, Dependent Care, Transportation
• Paid training
• Growth and development opportunities
• Excellent work/life balance
• Accrue 15+ days of PTO per year
• 8 Paid Holidays per year
• Company events

True Brands is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status. We are committed to providing a diverse and inclusive workplace where all employees are respected and given equal opportunities to succeed. We believe that our differences enrich our company culture, promote innovation, and enable us to better serve our customers. True Brands is dedicated to creating an environment free from harassment, intimidation, and retaliation and we expect all employees to treat each other with respect and professionalism