Executive Operations Coordinator- Legal

Are you looking to make a difference in a patient's life? At AmerisourceBergen, you will find an innovative and collaborative culture that is patient focused and dedicated to making a difference. As an organization, we are united in our responsibility to create healthier futures. Join us and Apply today!

What you will be doing

As of August 24, 2021, AmerisourceBergen requires all U.S. team members to be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief you will be required to follow AmerisourceBergen's policy and process to apply for an exemption/accommodation.

This role interacts with associates from numerous internal departments to craft and publish content that tells a broad AmerisourceBergen story that informs and engages associates and supports the company's goals and initiatives. Will also perform the administrative functions for one or more departments. Responsibilities include activities such as generating and distributing reports, maintaining business information, drafting correspondence, and acting as the department contact to internal and external customers.

• Performs advanced, diversified, and confidential administrative support for a member of AmerisourceBergen's Management Committee
• Performs general administrative tasks such as handling the mail, typing, filing, and answering phones
• Establishes and maintains office files, makes appointments and arranges meeting rooms as required
• Orders office and/or warehouse supplies as needed
• Submit information, documents, or reports to various other departments for processing as needed
• Monitor various Email boxes and take appropriate action as required
• Compiles information from various sources and utilizes the information for uses such as generating reports
• Audits and maintains various reports by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications
• Ensures that department schedules and calendars are kept updated
• Updates and maintains pertinent business information via computer or department files
• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time
• Drafts and types correspondence and/or presentations to be sent to internal and external contacts
• May process personnel/payroll information for assigned pay group or associates in the department
• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues
• May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, and other receptionist-related duties
• Handles incoming and outgoing phones for the department and responds to questions and/or requests in a professional manner
• Assists and supports department managers in preparing for meetings
• Maintains and promotes positive and professional working relationships with associates and management
• Complies with all appropriate policies, procedures, safety rules and regulations

What your background should look like

• Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a four year bachelor's degree program or equivalent combination of experience and education
• Candidate must have strong interpersonal skills and be able to coordinate information among multiple internal groups
• This position requires strong written and oral communication skills, detail-oriented organization, and proficiency in the Microsoft Office software suite
• Knowledge of principles in marketing, branding and communications
• Strong communications skills, including oral and in writing
• Superior organizational skills; attention to detail
• Ability to work in a fast paced environment, managing multiple projects while meeting deadlines
• Strong creativity
• Excellent interpersonal and professional skills
• Strong analytical skills
• Ability to work autonomously and resolve issues efficiently and effectively
• Experience with CRM (salesforce.com), web content management systems, e-mail automation platforms and social media platforms (LinkedIn, Facebook, and Twitter) a plus
• Strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook

What AmerisourceBergen offers

We offer competitive total rewards compensation. Our commitment to our associates includes benefit programs that are comprehensive, diverse and designed to meet the various needs across our associate population.

Throughout our global footprint and various business units, we take a balanced approach to the benefits we offer. Many benefits are company-paid, while others are available through associate contributions. Specific benefit offerings may vary by location, position and/or business unit.

Schedule

Full time

Affiliated Companies
Affiliated Companies: AmerisourceBergen Services Corporation

Equal Employment Opportunity

AmerisourceBergen is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.