Executive Personal Assistant to the CEO

Why Join KEV?

• Work in an industry that benefits children, parents and schools
• Do meaningful and purpose-driven work, and make a real impact
• Join a quickly growing organization with real opportunity for learning and growth
• Passionate and accessible leadership team that cares about people, personally and professionally
  

Job Description:

KEV Group is looking for an Personal/Executive Assistant to act as an administrative and personal assistant to our CEO.  We are looking for a dynamic and flexible individual who can take on wide variety of professional and personal responsibilities for the CEO to free up his time and allow him to focus on business-critical responsibilities.

Please note, this role will be required to be in-office at our location in North York 5 days a week.

Responsibilities:

• Effectively and proactively manage the CEO’s calendar and their relationship with internal and external stakeholders
• Make informed decisions to prioritize and maximize his daily schedule, while identifying and communicating any prioritization issues or conflicts
• Complete personal tasks as requested for the CEO to free up his time
• Book business and personal travel for the CEO
• Be available for, and responsive to calls, texts and emails from the CEO as needed
• Communicate directly, and on behalf of the CEO, with Executive Leadership Team, Directors and other senior leadership/management team, on matters related to the CEO's initiatives
• Organize and prepare meetings, including agenda and deck preparation and creation, taking meeting minutes and circulating with senior Executive Team Members to ensuring high degree of transparency, information/data accuracy and aligned communications
• Create, prepare, and organize internal and external correspondence and presentations
• Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, spelling and make edits as necessary
• Receive and screen all inbound telephone calls, e-mails, and visitors for the CEO, referring and/or redirecting as appropriate
• Other duties as assigned

Requirements and Skills:

• Post-secondary education is required
• At least 7 years of experience as an Personal/Executive Assistant with previous experience supporting a CEO or President from both a personal and administrative perspective
• Previous experience working in a highly confidential and fast-paced environment
• Solid knowledge of MS Office 365 including Word, Teams, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Ability to prioritize tasks according to importance and urgency
• Professional, adaptable, resourceful and proactive
• Strong organizational skills, ability to multi-task and strong attention to detail.
• Strong problem-solving and decision-making skills
• Commitment to providing an exceptional experience for employees and other stakeholders within a challenging and exciting environment