Executive Project Coordinator

What You’ll Do: 

 As an Executive Project Coordinator, you will play a pivotal role in supporting the CEO while simultaneously assisting in key projects within the organization. This dynamic position requires a highly organized individual with exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving. The successful candidate will thrive in a fast-paced environment, managing multiple priorities with precision and professionalism.

Responsibilities include:

Executive Support:

- Provide comprehensive administrative support to the CEO, including calendar management, time management, organizational needs, and meeting coordination.

- Prepare and edit presentations, reports, and other documents for executive review, ensuring accuracy and consistency.

- Schedule and organize meetings, including agenda development, logistics coordination, and follow-up actions.

- Assist in prioritizing tasks and projects to optimize the CEO’s time.

- Develop and maintain a time management system to enhance efficiency.

- Provide personal assistance to the executive as required.

Project Coordination:

- Coordinate cross-functional teams and stakeholders to ensure alignment and successful project outcomes.

- Apply strategic thinking to project planning and execution, ensuring that project activities align with the organization's overarching goals and objectives. 

- Anticipate future trends and challenges that may impact project outcomes, and proactively develop strategies to address them. 

- Collaborate with senior management to provide insights and recommendations on how projects can contribute to the long-term success of the organization.

- Prepare and distribute regular project status updates to stakeholders and senior management.

- Ensure adherence to established processes and procedures within the organization.

- Coordinate with team members to ensure project milestones are met on time.

- Conduct research and analysis on various topics as needed.

- Maintain accurate project documentation, including project plans, progress reports, and meeting minutes.

- Monitor project deliverables to ensure they meet quality standards and specifications. Conduct regular quality reviews and implement corrective actions as needed to address any deficiencies.

What You’ll Need:

• Bachelor's degree in Business Administration, Project Management, and/or related field.
• Proven experience (3+ years) in executive assistance and project management roles, preferably in a corporate environment.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Proficiency in project management tools and software (e.g., Microsoft Project, Asana, Trello).
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.
• Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.
• Discretion and confidentiality in handling sensitive information and executive matters.

What You'll Get:

• Competitive salaries and performance bonuses
• Top-tier medical and dental coverage 
• Relocation assistance packages
• Generous vacation policy
• Training opportunities and continuing education
• Catered lunch, snacks, and beverages 
• Group outings and company parties 
• Casual dress environment