Executive Project Manager and Administrator

Job Description:

Executive Project Manager and Administrator

Newark, NJ

What are we looking for?

• BA/BS degree in related fields or relevant experience supporting senior leaders. Bachelor's degree required.

• Excellent organization and analytical skills, comfortable managing conflict and leading projects and initiatives.
• Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.
• Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.
• Ability and interest in learning new tools and systems and managing frequent changes and upgrades.
• Integrity in handling confidential information sensitively.

• Comfortable providing feedback, directing, and engaging with senior leaders.
• Sensitive about cultures, and different ways of being and thinking.
• Curious about business, in general, and how decisions are made in global organizations.
• Excellent communication (oral and written) and presentation skills.

What will be your key responsibilities?

• Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts
• Responsible and accountable for managing work projects, demonstrating management and leadership abilities to maintain momentum and move work forward intuitively.
  • Managing NA leader's workflow (Internal systems, communication and interface with Corporate Affairs, Processes management and interface with P&O)
  • Targeted approvals
  • Organizational and Segments management
  • Coordination with external commitments
  • Support D30 Strategy (Coordination, logistics, operation and execution, project tracking)
  • Expanded leadership team engagement and events.
• Accurately and proactively assess requirements for each work project or requests. Communicate effectively with requestors and service providers, addressing questions or issues promptly and professionally.
• Compose and edit documents and collaborate with appropriate teams to format, edit, proofread, and coordinate printing for presentations, proposals, and other requirements.
• Respond to emails based on Sr leader preferences and communication styles. Responsible for calendar meeting scheduling, including identifying and resolving scheduling conflicts.
• Regularly manage sensitive and confidential information appropriately and with high discretion.
• Arrange domestic and international travel - arrange flights, hotels & transfers.
• Plan and coordinate internal meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.
• Event planning that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.
• Other duties as required are based on capacity assessment.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

#LI-Hybrid

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.