Executive Support Team Coordinator

This Executive Support Team Coordinator  is a fast-paced, highly interactive role, that partners closely with the Executive Assistants and Corporate Facilities functions of the corporate office. In this role you will have direct exposure to all C-suite executives, and cross-functional leaders across departments, as the idea for this role is to help with executive support coverage across the enterprise.

The long-term growth profile of our business and industry has never been stronger, and we are looking for someone who is eager to learn, proactive, able to ebb and flow with the business, and who is driven by a curiosity for career development.

Responsibilities

• Work alongside the Executive Support Team to learn the nuances of each team member’s role to act as team-backup for the Executive Assistants and Office Managers as coverage is needed.
• Assist with calendar management and meeting coordination of executives across multiple time zones.
• Coordinate events, offsites, and conferences involving various departments.
• Plan and book domestic and international travel for executives; and build organized, detailed trip itineraries.
• Assist with purchase orders and invoice payments, as well as helping to process executive expenses.
• Build and maintain relationships with internal and external partners
• Respond to sensitive and highly confidential information with absolute discretion and tact.
• Support audio/visual and teleconferencing technologies for meeting and events in the office.
• Liaison with IT to ensure senior executive leaders are provided IT support in a timely manner.
• Complete ad hoc administrative requests & contributions to team projects in a timely and thorough manner
• Effectively manage relationships in a cordial and professional manner and consistently look for new ideas to further develop working relationships with the team and cross functional groups

Required Qualifications 

• Exceptional multi-tasker
• Excellent interpersonal, verbal, and written communication skills
• High attention to detail and strong organizational skills
• Ability to solve problems quickly and efficiently
• Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment
• Excellent project and time management skills
• Strong Microsoft office skills are required: specifically, Outlook, Word, Excel and PowerPoint
• 2-4+ years of Administrative or Executive Assistant experience or similar work experience

Preferred Qualifications - What Will Set You Apart

• Bachelor's degree a plus

Working Conditions

• This role is hybrid (mixture of in-office and remote, with an expectation of at least 3 days a week in-office)
• Accessibility to be reached after hours and on the weekends as necessary

Physical Requirements

• Able to pull or push up to 50lbs over 100ft.
• Able to lift 25lbs overhead.