Executive Team Assistant

Your role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly?
We're looking for an Executive Assistant to:
• manage and maintain calendars, including conference calls, vacation, travel, and client meetings
• organize training sessions, workshops, and conferences
• coordinate logistics, attendees, locations, materials and communication for meetings and conferences
• provide administrative support for salespeople which include answering phones/ emails as needed and complete expenses reports, book travel and various other desk specific tasks.
• assist in the preparation of high-quality PowerPoint presentations and other documents
• provide organizational support, including order supplies, software and hardware; publications; maintain files (paper & electronic) and other confidential information.

• coordinate new hire requirements
• proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones, liaising with assistants from multiple teams across our firm and ensuring forward planning for meetings, events and deliverables

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your team

You will support senior leaders within Global Markets Americas and assist other Assistants across GM if/when required.

Diversity helps us grow, together. That's why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients

Your expertise

• timely expense processing
• experience managing travel arrangements - tract/tar/other cost approvals
• managing call reports; Outlook/BP meeting shells
• timesheets
• handling phone coverage where applicable
• providing dedicated support
• superb multi-tasking skills
• excellent communication skills

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.