Expense Junior Analyst

Why Choose Suddath to "Move" your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development

General position summary:

This position will process third party supplier invoice payments in compliance with the client's established relocation policies. The Analyst must have a detailed understanding of relocation-related expenses to determine taxable vs. nontaxable treatment as stated within IRS guidelines.

Essential Duties & Responsibilities:

• Audit supplier invoices to ensure compliance with client's relocation policies and IRS requirements. Review expense reports and invoices for mathematical accuracy and to ensure completeness of supporting documentation to substantiate underlying transactions.
• Prepare requests for disbursement of funds to third party suppliers based on supporting documentation previously audited.
• Routinely interact/coordinate with counselors to resolve discrepancies, to review issues related to exceptions to the client's policy and to determine/evaluate the nature of the transactions to ensure accurate coding for taxability purposes.
• Research and respond to vendor inquiries regarding payment status, adjustment to invoices and other vendor-related issues.
• Enter data into expense tracking system. Determine appropriate codes to be used for taxability purposes. Review data to verify dollar amounts, payee selections, reporting criteria, and accurate spelling.
• Assist team on as needed basis.
• Assist Expense Admin Supervisor with special projects as deemed necessary.

Specific Job Skills

• Strong organizational and multi-tasking skills to manage daily responsibilities
• Excellent mathematical skills
• Experience using Microsoft Excel
• Excellent communication skills.
• Teamwork and interpersonal skills required

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Other Duties & Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education & Experience:

Associates Degree in Accounting or commensurate experience; Two to three years related experience; Experience using Microsoft Office preferred.

TRAVEL:

• Less than 10% required.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Operations:

• To perform this job successfully, an individual should have knowledge of Microsoft Office Suite.

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Certificates/Licenses/Registrations:

• No certification needed.

Working Conditions:

• Cubicle working environment
• Noise level in the work environment is usually moderate

Physical/Environmental Demands:

Activity:

• Stand - Under 1/3 Time
• Walk - Under 1/3 Time
• Sit - Over 2/3 Time
• Use hands to finger, handle, or feel - Over 2/3 Time
• Reach with hands and arms - 1/3 to 2/3 Time
• Climb or balance - None
• Stoop, kneel, crouch or crawl - Under 1/3 Time
• Talk or hear - over 1/3 to 2/3 time
• Taste or smell - None
• Other - None

Physical Activity Level:

• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

• Specific vision abilities required by this job include close vision and ability to adjust focus.

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.