Facilities Assistant

Overview

The Facilities Team at InterSystems is a dynamic department that handles requests and maintenance across the entire company. We are currently searching for a proactive individual to join the group to help coordinate daily efforts. The Facilities Assistant reports directly to the Facilities Manager and assists with general operations of over 250,000ft² of commercial Class A office space located at the world headquarters in Cambridge, MA. 

Responsibilities

·        Perform daily inspections to ensure a safe, clean, productive work environment

·        Create and maintain accurate documents, including floor plans, vehicle maintenance, and equipment maintenance, work requests, shipping & receiving

·        Manage services and contracts with vendors and contractors

·        Create and follow-up on corrective work orders as necessary

·        Support work order management for in-house staff and vendors as necessary

·        Liaise with building landlord, security, parking and janitorial staff as well as outside vendors

·        Basic understanding of construction drawings and MEP plans

·        Assist with office moves and new employee workspace set ups

·        Assist with Security & Fire/Life safety programs

·        Provide or assist with maintenance of phone system, access control, and video conferencing system

·        Support facility soft services such as meeting preparation, conference room reservations, food services, parking, vending and site access coordination

·        Provide support before, during and after a critical/emergency event

·        Assist with corporate events, as required, which can take place outside of regular business hours - on/off site

·        Continuously identify cost saving opportunities and assist in the development and management of operational budgets

·        Coordinate efforts with other departments including Administration, Marketing, Finance, HR, and IT

·        Function occasionally as point of contact for ownership and senior management

·        Other assigned tasks as required

Qualifications

·        Bachelor’s degree preferred

·        3-5+ years corporate property management or facilities experience preferred

·        Valid, clean driver’s license in Massachusetts is required

·        Position requires exerting up to 40 pounds of force in order to lift, carry, pull or remove objects

·        Advanced knowledge in Microsoft Office (specifically Excel and Word)

·        Ability to work flexible hours, and weekends if needed

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.