Facilities Coordinator

ABOUT GREENPEACE:

Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster looms large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities. Greenpeace is headquartered in the Netherlands, with offices all around the world in over fifty countries.

POSITION SUMMARY:

The Facilities Coordinator will join Greenpeace USA’s Administrative Team, contributing to the culture and environment of our Washington, D.C. office, often as an initial point-of-contact for visitors, staff and vendors entering and working in the space. The Facilities Coordinator will help guide the day-to-day operations, administrative support, and facilities maintenance, responding to continuing staff and visitor needs and requests, assisting in the planning and coordination of meetings and events, and upholding the communications and systems necessary to support the functionality, efficiency and continuity of the office as a welcoming and productive space for our work teams and visitors.

The Facilities Coordinator role is a full-time, exempt, benefits-eligible role based in Washington, DC, and will report to the DC Facilities Director. 

The Facilities Specialist will be responsible for the following:

Office Functionality:

• Assist visitors and staff  by greeting, welcoming, directing  and escorting them appropriately
• Provide access to the office, when needed, and notify staff of visitor arrival
• Maintain security and telecommunications system, following procedures
• Inform visitors, staff and vendors by answering or referring inquiries
• Help cultivate and provide a safe, clean and productive reception and office environment
• Ensure storage area is organized and  with an up-to-date inventory
• Regularly walk through and maintain common areas, including the two kitchens
• Oversee regular and special cleaning services and perform  basic maintenance needs
• Assist Facilities Director with internal office moves

Meeting Preparation: 

• Support in the preparation and coordination of Greenpeace events and meetings
• Prepare and break-down meeting rooms for all staff-requested meetings, including equipment, food and beverage services

New Employee Duties: 

• Set up work areas for new employees
• Monitor and maintain the  hoteling desks
• Introduce new staff to organizational facilities policies including security procedures and all other office equipment

Mail Room: 

•  Responsible for the daily posting of all outgoing mail
•  Distribute all incoming mail, packages and large shipping deliveries daily
•  Work with other departments to prepare, produce and send large mailing and copying projects

Office Supplies and Equipment: 

• Place service calls on copiers and other office equipment
• Order and track usage of office supplies
• Keep all printers and copiers supplied with paper and ink
• Perform daily maintenance of the coffee machine and water fountains

Other: 

• Book reservations of the organization’s DC apartment for out-of-town staff
• Respond to staff facilities requests and tickets in a prompt and pleasant manner
• Coordinate/oversee maintenance services 
• Maintain documentation,  filing system and Google docs. for the facilities department
• Coordinate off-site storage, including regular deliveries to and retrieval from storage facilities
• Prepare invoices for Facilities Director’s approval
• Other duties as assigned by the Facilities Director

Minimum requirements for the Facilities Coordinator include:

• High School Diploma or equivalent
• 1 year experience working in an office environment
• Experience in a mailroom or administrative assistant position
• Proven ability to manage multiple tasks
• Must be able to lift 20 lbs

Additional qualifications for the Facilities Coordinator include, but are not limited to:

• Strong interpersonal and verbal communication skills
• Responsive with a  focus on support
• Organization
• Basic computer skills
• Detail-oriented
• Ability to work well as part of a team and individually
• Takes initiative
• Ability to effectively manage tasks and projects 
• Deadline-efficiency
• Commitment to the mission and values of Greenpeace

If you want to save the world from climate change and believe in environmental justice, please submit an application on our careers page. Applications will be review on a rolling basis and will conclude once we have found the best candidate.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact [email protected]. 

COVID - 19 Notice:

As of Q1 2022, most Greenpeace employees are working from home due to COVID-19. In accordance with Greenpeace values to maintain a safe and healthy working environment, we have adopted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large from COVID-19. 

Current and future employees in need of an exemption from this policy for medical reasons, or because of sincerely held religious beliefs may request exemption. Accommodations will be granted where they do not cause Greenpeace undue hardship or pose a direct threat to the health and safety of others.

BENEFITS & COMPENSATION:

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.

Salary for this position is $55,000.