Finance & Administration Director - USAID Communication and Knowledge Management Activity

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Responsibilities:

• Manage day-to-day activity operations, including administration, logistics, procurement, budgeting, and accounting.
• Ensure program implementation, budgeting, and reporting are in accordance with USAID regulations and procedures and the specifications described under project activities.
• Contribute to annual work planning, budgeting, and overall program financial management, including responding to data calls from USAID, as required.
• Conduct quarterly subcontractor compliance checks for all deliverables, reporting, and adherence to flow-down clauses.
• Manage transparent and efficient collaboration and project management tools Communicate promptly with USAID, vendors, and stakeholders, particularly when inquiries are made.
• Support the COP in developing the project deliverables including: Monthly Financial Reports, Annual and Final Reports, etc.
• Assist the COP in drafting budgets for activity work plans, work orders and buy-ins.
• Support the COP in hiring and onboarding STTA consultants, as needed.
• Manage and maintain up-to-date project inventories.
• Support in-person event logistics and procure event/meeting space, as needed.
• Supervise the project operations team, including a senior operations specialist, project associate, and events logistics specialist.
• Assist the COP in identifying and implementing cost-saving opportunities, where appropriate.
• Collaborate with people and culture to support hiring of local and regional talent and ensuring compliance to local labor laws.

Qualifications:

• Master’s degree in a relevant field, plus at least 10 years experience, with six years of relevant experience in project operations management, preferably with USAID-funded projects or other international development programs.
• Proven experience managing cost plus fixed fee contracts, time and materials and other similar USAID contract mechanisms.
• Experience managing day-to-day operations, including administration, logistics, procurement, and budgeting.
• Experience in financial management, budget development, monitoring, and reporting.
• Demonstrated supervisory experience, including managing a team and fostering a collaborative work environment.
• Demonstrated experience working on USAID-funded projects and supporting overseas staff.
• Strong understanding of USAID regulations and procedures related to program implementation, budgeting, and reporting.
• Excellent organizational abilities, with attention to detail and ability to meet deadlines.
• Strong communication and interpersonal skills, particularly in liaising with USAID, vendors, and other key stakeholders.
• Problem-solving skills and ability to troubleshoot operational and financial issues effectively.
• Familiarity with event logistics and procurement processes on USAID-funded projects.
• Ability to draft budgets, financial reports, and other project deliverables.
• Demonstrated ability to manage subcontractors and ensure adherence to contractual requirements.

Nice to Haves:

• Experience with quality improvement approaches.
• Fluency in a second language (preferably French, Spanish, or Portuguese).
• Experience in supply chain.
• Lived experience in Africa, Asia and/or Latin America.