Finance & Administration Officer

The Bit About Urbantz

At Urbantz, we help the world’s largest retail, grocery, ecommerce and logistics companies love their last mile with a smarter, greener approach to delivery management. Our SaaS platform was built specifically for enterprises to help them cut through the complexity of multi-fleet operations and drive greater sustainability in the final mile at any scale.

More than 100 brands enjoy the clarity and control to cut their CO2 emissions, allocate smartly across carriers, build unique workflows and ensure on-brand delivery experiences for recipients with Urbantz. 

Since our inception in 2015, we’ve enjoyed phenomenal growth across Europe, the Middle East and beyond. In 2020, Deloitte ranked us third in its annual Technology Fast 50 list and, in 2021 we were a finalist for the "Scale up of the year".

The Challenge

Our mission is to be a business partner and to empower our internal customers. 

As Finance & Administration Officer, you will join a dynamic and fun team of 3 people (Stéphanie - CFO, Simon - Business Controller and Stéphanie - HR Business Partner), working on a wide range of diversified activities. You will have different responsibilities, including finance, people and administrative activities and initiatives. 

The Day-to-Day1) Finance activities

Your first objective is to contribute to the financial activities:

• Performing daily accounting operations;
• Processing all incoming invoices and expense notes (for which the process is already highly automated);
• Checking incoming invoices and expense notes;
• Preparation of payments;
• Preparation of invoices and follow-up of unpaid invoices with the account managers;
• Preparation of the accounting for our external accountant;
• Contribution to the preparation of the annual audit;
• Processing of open accounting items (accounts receivable and payable);
• Contribution to the reporting and controlling activities.

2) Procurement & Office Management activities

You will also be the point of contact for all procurement and office management activities.

• Day-to-day management of the office (reception, rooms, laptops, etc.);
• Ordering supplies and catering for the office;
• Being the contact point with our main suppliers (insurance, rent, systems, etc.).

3) HR activities

You will then accompany the HR career path of our employees.

• Coordinating the onboarding and offboarding process;
• Supporting the maintenance of all employees' personal files;
• Supporting the organization of team and company activities and events.

The Must Haves

You like to help people and can always keep a dynamic and friendly attitude.

• Educated in accounting or equivalent, with a first experience in a financial administrative role;
• Fluent in English with a basic level of French;
• Strong Excel skills;
• Proactive and can do attitude, work independently and autonomously;
• Strong organizational competencies, used to meet short deadlines;
• Excellent communicator;
• Organized, attention to detail, structured.

The Great to Haves

• Tech savvy;
• Like the unforeseen and diversified tasks;
• Effective computer skills: Microsoft Office Software, any experience with accounting software is a plus.
• Eager to learn and not afraid to work in a challenging and ever changing environment.

The Perks

• Flexible schedule (full-time or part-time; 4 days work week) in our fancy office in the center of Brussels, with 2 days of homeworking per week.
• Autonomy to define and navigate your own path to success.
• A competitive salary, the right tools and a range of fringe benefits (meal voucher, hospital and group insurance, etc.).
• An incredibly diverse international team and a company culture that encourages freedom, creativity and collaboration.
• Opportunities to grow your expertise through training, workshops and conferences.
• Team meetups in Brussels, an annual offsite somewhere sunny.