Finance Associate

FirstCarbon Solutions (FCS), an ADEC Innovation, is focused on improving the world we live in. It's our goal to improve the lives of all the people we work with, whether they are clients, partners, or colleagues. Join our team of amazing professionals dedicated to making the world a better place!

FirstCarbon Solutions is searching for a Finance Associate (CG03) to join our team. The ideal candidate will have Deltek Vision experience and a strong background in accounting and administrative functions, be familiar with organizational policies and procedures, and exhibit independent judgment in managing workflow within the Accounting/Finance Division. This role will report to the Accounting Supervisor and play a crucial role in serving both internal clients and vendors while assisting with administrative tasks and projects.

Duties and Responsibilities

Administrative and Accounting support functions such as but not limited to:

• Responsible for mail management: opening, scanning, and distribution
• Responsible for coordinating Accounts Payable, including reviewing and posting vendor (overhead) and sub-consultant invoices, issuing AP checks, and ensuring payments are processed in a timely manner
• Collections: Contact clients with past due invoices, document client responses, and collaborate with Project Managers and the Accounting Supervisor to address client invoice concerns or questions
• Cash receipts: Responsible for all aspects of handling deposits, including scanning, receiving, reviewing, and processing. Post cash receipts daily, address short payments with Clients and/or Project Managers, and assist in reconciling A/R balances
• Client Invoicing: Review invoices prepared by the Finance team for accuracy, process client invoice packages with all applicable backup, progress reports, and project labor detail reports, and email them to clients.
• Client Portal Management: Maintain Master Client Portal Workbook and upload invoice packages to portals as required
• Certificate Of Insurance: Track sub-consultant's insurance requirements (COIs, etc.)
• Sales Summary: Prepare weekly sales summary and send it to Upper Management
• Expense Reports: Review and assist with Expense Reports
• Employee Equipment List: Maintain Employee Computer Equipment list monthly
• Provide backup to the Finance Team during PTO
• Perform additional assignments, as directed

Education and Experience

• Associate's Degree in accounting or Business administration or equivalent job experience.
• Progressive years of related experience
• Strong knowledge of Microsoft Office applications, with experience in Deltek Vision a plus
• Good written and verbal communication skills and strong organizational skills

Work Environment

This position operates in a dynamic and highly collaborative working environment. FirstCarbon Solutions values flexibility and offers hybrid home/office work arrangements. However, this role is expected to work at the Irvine Office at least 1 day per week. Standard office equipment is routinely used in this role.

Diversity and respect are fundamental. Fundamental to our teams. Fundamental to our clients. Fundamental to the communities we serve and live in. Fundamental to the landscapes we work within. We need you and your unique talents, history, and background to become the Company we aspire to be. We insist upon a culture of common respect, expect transparency, and celebrate the fundamental value and dignity of all individuals. Our mutual equality as humans is the path to diverse and innovative collaboration. We cultivate integrity, driving us to growth, and allowing us to achieve more together than we could ever hope to as individuals.

FCS offers competitive salaries and robust benefits with opportunities for personal and professional development. If you want to work in a collaborative, creative work environment where you can provide meaningful contributions while being challenged to grow on the job, then you are encouraged to apply!

Salary Range: $50,150 - $59,000

Competitive, progressive benefits, including

Hybrid/in-office work location options

Escalating PTO structure

Up to 10 paid holidays (up to 4 are flexible holidays)

Full health care package:

Up to 100% employer-paid employee medical and 55% eligible dependent coverage*

80% employer-paid dental and vision

Employer-paid Life and AD&D insurance

Short- and long-term Disability insurance

Employee Assistance & Wellness Program

401k & Roth

Pet insurance discounts