Finance Manager

We are seeking a Finance Manager who will report to the Finance Director to closely monitor the company’s financial health. This position will be responsible for maintaining, managing, and analyzing financial statements, budgets, and more. They will work closely with program leaders, to not only educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations.

Areas of responsibility will include:

Organization Governance and Financial Management

• Support the preparation of reports and presentations for Board committees and record minutes for Finance Committee meetings.
• Monitor and enforce policies and procedures in order to provide effective and efficient internal controls, reliable financial information, and safeguards for receipt of revenue, purchase of assets, audits, and accounting for costs and expenditures.
• Liaise with appropriate parties with regard to legal and financial matters, including: 
• Annual insurance audits for disability and workers compensation
• Processes relating to maintaining and maximizing benefits of nonprofit status
• Applying for necessary administrative licenses, abiding by their conditions, and creating appropriate systems to manage and review risk regularly
• Ensure staff has updated Tax Exempt forms, Resale Certificates, and general financial administrative forms
• Manage third party financial management team on the execution of the below responsibilities: 
• Year-end financial statements and supporting schedules. Work with the Finance Director to coordinate all audit activity with external auditors for timing and completion of the financial audits.
• Day-to-day accuracy of all finance functions: accounts payable, cash receipts and disbursements, invoicing/billing, reimbursements, fixed asset records, general accounting entries, and statistical data collection and reporting.
• Ensure account reconciliations are all up to date and that all balances are appropriately maintained
• Review weekly AP/Aging report and process for approval 
• Attend monthly budget to actual meetings with team leads with provided reports
• Assist Co-EDs and Finance Director with the annual budgeting process; review budget plans for accuracy and completeness, and track variances in the budget throughout the year 
• Support Executive Leadership with financial administrative duties like credit card coding and report assembly
• Support staff with compliance for credit card reports and receipts ensuring accuracy in coding and timely submissions using in-house application Nexonia

Programming and Rental Planning and Implementation

• Collaborate with the Finance Director and Business Manager on forward projections, real-time variances, and year-to-date financials.
• Monitor ledgers and financial transactions to ensure accuracy and integrity as information is uploaded into Great Plains
• Support Membership and Fabrication with Accounts Receivable, including client and payment plan follow up. 
• Extract reports from third party system for event and steward rentals to be uploaded into General Ledger
• Work with Business Manager on invoicing and receivables for rentals

Qualifications: 

The requirements listed are guidelines, you don't have to have to satisfy every requirement or meet every qualification listed. If 80% of what you read fits you, or if you have skills that are transferable, please apply. 

• Experience working in a not-for-profit start-up environment
• Experience coordinating audit activities, managing reporting, budget development and analysis, accounts payable, general ledger and payroll
• Experience working in a retail and/or production invoicing environment
• Experience or interest in testing new accounting and invoicing applications is a plus
• Organized, detail oriented, able to work independently and as part of a team
• Flexible, creative, resourceful, interested in problem-solving
• 5+ years of experience 
• Proficient in financial software and accounting systems such as QuickBooks, MS Office, Google applications
• Finance or Accounting degree a plus
• Qualified candidates of diverse backgrounds are encouraged to apply

Salary: $75,000-$95,000 and commensurate with experience

Benefits: Benefits include health insurance, employer-sponsored retirement plan, generous paid vacation and PTO, a CitiBike membership, and TransitChek. Hybrid schedule available.