Finance Manager

POSITION SUMMARY:

Under the supervision of the Administrative Director, the Finance Manager is responsible for the timely and accurate financial reporting of the Department of Emergency Medicine. Manage operational budgets and individual program budgets. Duties include maintenance of fiscal and financial records of assigned budgets and contracts. The position also serves as the primary administrative contact on assigned budgets, contracts and grants. Responsible for managing various financial and administrative tasks to support the functioning of the Department of Emergency Medicine. Works in collaboration with various members of the Department of Emergency Medicine Team to monitor all aspects of financial activities.

Position: Finance Manager

Department: Emergency Department

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Responsible for interpreting terms of contracts; ensuring timely and full completion of all submissions, setting up reconciliation systems and monitoring that all funding and expenses are properly allocated
• Work with the Administrative Director to create annual operating budgets, monitor actual results in accordance with budget and funding source regulations. Use the budgets as a tool to effectively measure organizational performance.
• Reconcile monthly financial statements and ensure that all payable accruals are made.
• Review monthly trial balance, account receivables and payables, contract billings and all journal transactions.
• Prepares and provides all necessary analyses for year-end audit, as well as, the timely completion of the audit.
• Assist Section Leadership in the developments of budgets. Help ensure that all necessary information is included and accurate.
• Provide Director with reports showing budgeted and actual account status including encumbrances: ensure that reports are received reviewed and understood and completed in a timely manner.
• Review and approve all expense transactions to ensure that they are allowable, allocable and applicable.
• Manage payroll for faculty and Boston University staff, monitoring monthly payroll distribution, assuring that all personnel are paid correct amounts with proper account distribution. Work with BU and BMC personnel and payroll, to make necessary changes and reconciliation's related to payroll. Perform online entry of timesheets for non-exempt employees.
• Review and approve requests for re-budgeting and perform the necessary account maintenance.
• Work with the Director to monitor department account activity and coordination of all BU/BMC contract and BU unrestricted account activity. Prepare annual budget projections for review by the Director.
• Oversee the purchase of BU/BMC contract-related supplies, equipment, and all BU unrestricted accounts; monitor expenditures assuring that appropriate accounts are charged.
• Performs all other necessary accounting functions including budget and expense analysis, review of trial balances, general ledger maintenance, monthly billings, financial reporting, labor distribution changes, preparation of adjusting journal entries, cash management, financial planning, purchasing approvals, and accounting reconciliation.
• Assist in the training of new staff on proper policies and procedures.
• Maintain required level of professional knowledge on finance as requested by attending training programs as requested by Manager.
• Liaison to the BU payroll, human resources, purchasing, research admin and financial affairs.
• Utilizes hospital's Values as the basis for decision making and to facilitate the department's hospital mission.
• Follows established hospital infection control and safety procedures.
• Performs other duties as assigned or as necessary.

JOB REQUIREMENTS

EDUCATION:

• Bachelor's Degree required (Accounting, Finance, Business Administration or related field preferred).

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• None

EXPERIENCE:

• Minimum five years of experience in financial management.

KNOWLEDGE AND SKILLS:

• Accounting management experience.
• Strong analytical skills.
• Excellent communication and interpersonal skills.
• The ability to provide leadership and work effectively as a team member.
• The ability to work independently, take initiative and handle multiple priorities.