Finance Operations Associate

SUMMARY

The Finance Operations Associate is responsible for overseeing billing operations and processes to ensure collection of account balances. This entails invoicing for the various business lines, managing collection efforts and associated functions, while also reviewing and resolving account discrepancies. The Finance Operations Associate prepares reports for management, client statements and maintain databases and spreadsheets for tracking payments. The Finance Operations Associate is a self-starter, detail oriented and possess the capability to work independently without supervision and meet deadlines.

ROLES & RESPONSIBILITIES

• Perform mid-month and month-end invoicing functions for various business lines
• Responsible for generating accurate, complete, and timely invoices using Workday and Mavenlink systems
• Keep track of all specialized billing
• Verify and Process expense reports for month-end billing
• Ensure all billable expenses are accurately applied to invoices and matching receipt backup is included in client billings
• Verify expenses and perform reconciliations in our expense management system; Concur
• Work closely with other departments to streamline and create efficiencies in the invoicing and collections functions
• Monitor accounts receivable payments and follow up by email and phone with claims managers, council, and clients to ensure prompt payment
• Identify and resolve all short payments, deductions and over-payments clearly documenting all details and forward to the appropriate person if resolution assistance is needed.
• Prepare monthly accounts receivable aging report with notes for Finance Manager to submit financial reporting to senior management and other stakeholders
• Generate financial statements and client reports detailing accounts receivable status
• Work proactively with other departments in identifying and resolving accounts receivable related issues.
• Process ad-hoc reports as required by Finance Director or Senior Management
• Address financial issues and inquiries in a timely manner
• Working cohesively with the financial team to ensure accurate and timely financial transactions
• Continuous evaluation of current policies and recommendations for process improvements
• Ensure all financial transactions responsible for are accounted for properly and aligned with GAAP standards
• May perform other duties as assigned by management.

SKILLS AND KNOWLEDGE

• Working knowledge of Microsoft Office products
• Well-organized and reliable
• Must be analytical and a problem solver
• Must be able to manage a high volume of transactions and prioritize work to meet the growing demands of the business
• Having superior customer service skills
• High degree of accuracy and attention to detail
• Ability to work well under pressure, multitask and meet deadlines
• Customer-oriented approach
• Excellent written and verbal communication skills
• Solid understanding of QuickBooks
• Accurate, swift, data entry abilities

JOB REQUIREMENTS

• Associate degree in finance, accounting, business administration, or related field; Bachelor's degree preferred
• 2+ years of accounting or finance experience
• Experience with SAP Concur, or other travel & expense management systems, preferred

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required personnel so classified.

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: Usual office working conditions. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of this job.

PHYSICAL DEMANDS

• No physical exertion required
• Travel within or outside of the state
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with Arete salary and benefit policy.

FLSA OVERTIME CATEGORY

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

DECLARATION

The Arete Incident Response Human Resources Department retains the sole right and discretion to make changes to this job description.

EQUAL EMPLOYMENT OPPORTUNITY

We're proud to be an equal opportunity employer- and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Different makes us better.

#LI-ONSITE

Arete Incident Response is an outstanding (and growing) company with a very dedicated, fun team. We offer competitive salaries, fully paid benefits including Medical/Dental, Life/Disability Insurance, 401(k) and the opportunity to work with some of the latest and greatest in the fast-growing cyber security industry.

When you join Arete

You'll be doing work that matters alongside other talented people, transforming the way people, businesses, and things connect with each other. Of course, we will offer you great pay and benefits, but we're about more than that. Arete is a place where you can craft your own path to greatness. Whether you think in code, words, pictures or numbers, find your future at Arete, where experience matters.

Equal Employment Opportunity

We're proud to be an equal opportunity employer- and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Different makes us better.