Finance & Operations Specialist, Kenya

Do you believe that everyone deserves access to affordable, quality healthcare? Are you driven by creativity, bold ideas, and innovation? Are you inspired by exceptionally talented, diverse, impact-oriented colleagues? Do you thrive in a dynamic, high-growth, fast-paced environment? Then consider a job with ThinkWell.

ThinkWell Kenya is recruiting a Finance and Operations Specialist to support the ThinkWell Kenya office. ThinkWell Kenya is implementing the Strategic Purchasing for Primary Health Care (SP4PHC), a five-year program funded by the Bill and Melinda Gates Foundation that is supporting countries to improve how funds are allocated to healthcare providers in order to achieve the goal of universal health coverage.

The Finance and Operations Specialist reports to the Kenya Country Director and supervises the Administration assistant/officer. He/she oversees financial reporting and tracking, operational responsibilities in the areas of office set up and administration and human resources.. The Specialist brings strong finance skills as well as broad understanding of local law and operating requirements. The Finance and Operations Specialist will dedicate about 80% of their time to finance functions and 20% to Operations and HR responsibilities.

This is a full-time position based in theThinkWell office in Nairobi, Kenya.

Please note: Kenyan nationals are encouraged to apply. This position includes a national benefits package and does not include international relocation or expatriate benefits.

ROLES AND RESPONSIBILITIES

Financial Management (80%)

•Ensure proper accounting of all project transactions using ThinkWell’s accounting system and in line with local and funding agency requirements

•Manage banking operations and reconcile bank statements (receipt of funds, movements of funds in the accounts of the institution and payroll)

•Process invoices and record accounts payable and accounts receivable

•Ensure statutory compliance with various local laws and maintain financial files and support audits.

•Revise and/or formulate country office manual outlining processes, policies and procedures

•Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits

•Plan, implement and manage program budgets, reviews and reports

Office Management & Human Resources (20%)

•Plan and monitor all office responsibilities (supplies, IT, communications, utilities, contracts for office services)

•Support the growth of the ThinkWell country office including government registration and liaison activities, administrative duties, legal and compliance requirements, logistics and procurement.

•Prepare correspondence and provide administrative support during meetings.

•Coordinate with Talent team to manage local staff recruitment and new hire onboarding.

•Work with global operations teams to manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.

•Help revise HR manual based on company policy and in accordance with labor laws and Manage staff contracts for approval

•Maintain a secure confidential HR filing system and employee records according to policy and legal requirements

•Partner with Country Director in the implementation of performance management system

•Coordinate with Talent team to develop training and development programs for staff

•Thought partner with Country Director to address employee relations and performance issues

1. BCOMBachelors in Finance or equivalent and 5+ years experience or masters degree and 3+ years experience;

2. Certified Public Accountant

3. Demonstrated skills and experience in financial management, accounting, donor compliance, human resources management, local labor law, and contracts management;

4. Relevant work experience in management consulting firm, bilateral or multilateral development agency, and/or international NGO with some experience managing projects in low or middle-income countries;

5. Technical savvy and strong computer skills, advanced MS Excel skills, IT systems familiarity;

6. Understanding of operating a country office in a complex setting environment;

7. Understanding of Kenya labor, banking and procurement practices and law ;

8. Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;

9. Proficiency with Microsoft Office applications including Word, Excel and PowerPoint

10. Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;

11. Full English fluency;

12. Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;

13. Excellent analytical and numerical skills

14. Problem solving and decision making aptitude