Financial Coordinator

Company Description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations. The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency’s social club, hosting events as wide reaching as Curling, Trivia Nights and more.

Job Description

Publicis is currently looking to add to their Finance team. As a Financial Coordinator, you should be excellent at executing the administrative and clerical functions independently and efficiently. You must demonstrate strong initiative, should be self-confident, and motivate others. Possess excellent planning, time management, and organization skills. 

Have an eye for details, the ability to identify discrepancies and should be able to provide appropriate solutions. As the Financial Coordinator you should be an excellent team player with multi-tasking ability and good computer skills. If this sounds like you we invite you to read the details below and apply to this opportunity.

• Ensure timely and accurate reporting of financial information
• Manage vendors/clients by ensuring that prompt and accurate action is taken to maintain master vendor data, including liaising with vendors directly (creation, update, maintenance)
• Liaise with Shared Service Center on Accounts payable matters
• Assist with month end close process including expense and time analysis
• Expense report review to ensure completeness and accuracy prior to reimbursement approval
• PO issuance of non-billable expenses (vendors, freelancers)
• Provide day-to-day finance support to the business in its operations
• Work closely with Client Service team and Finance to ensure financial needs of both agency and client are met
• Assigning and setting up jobs in financial system (SAP)
• Working with internal finance team on Intercompany payables and billing
• Assist in the process of client related supplier invoices
• Ensure costs and billing on jobs are current and accurate
• Client- and Vendor set up
• Various tasks, analysis and reporting as assigned by the Finance Manager

Qualifications

• University/College business degree
• Excellent analytical/quantitative skills with great attention to detail
• Strong interpersonal and communication skills with the ability to communicate with all levels within the organization.
• Attention to detail and strong organizational skills
• Problem-solving abilities
• Strong work ethic
• Results oriented mindset
• Reliability
• Self-starter, able to multi-task and work well under pressure.
• SAP knowledge a plus
• Proficiency in MS Excel a must.
• Media/advertising agency, or related industry a plus

Additional Information

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources at 416-925-7733 or by email at [email protected]