ForbesLive Coordinator

Forbes Media seeks an enthusiastic, highly motivated, team player to join our ForbesLive team as a ForbesLive Coordinator, reporting directly to the VP, ForbesLive. This individual has strong communication and organization skills and familiarity and interest in events and conferences. The ForbesLive Coordinator will comprehensively support the ForbesLive team, in the numerous custom client events and tentpole summits produced yearly (virtually, in person, and in hybrid events).

RESPONSIBILITIES:
Include but not limited to:

• Reports to VP, ForbesLive and supports on variety of event and Forbes summit related tasks
• Key team player and supports as a coordinator across ForbesLive core sub teams including Event Partnerships, Logistics, Production, Programming and Audience Development
• Monitors & updates  event calendars and tracks timelines, client attendee lists, budgets (as needed)
• Monitors and takes notes during event status meetings; follows up on next steps in support of VP, ForbesLive & Group VP ForbesLive
• Submit invoices in CARTA, route to VP, ForbesLive for approval; link invoices in event budgets
• Researches industry intelligence and tracking for competitor events
• Collaborates with Forbes Design team leads on invitation, signage, other print/digital event collateral that will feature client branding
• Supports VP, ForbesLive in tracking Creative Deliverables Timelines for each event
• Works with internal teams on event briefing docs and post-event recaps
•  Ability to work with Forbes vendors and partners (i.e. catering, florals, etc.)
• This role is client/agency facing and requires flexibility and strong communication internally and externally
•  Willingness to travel to events as needed, along with being available for events at Forbes event space in New York, Forbes on Fifth
•  Works with Event Staff on day-of execution of events, including nights and occasional weekends
• Administrative support for VP, ForbesLive and ForbesLive Group VP
• Ability and a curiosity to learn and understand the full Forbes revenue business across platforms
• Must be well versed in Microsoft Word, Excel, PowerPoint, Outlook; as well as Google docs
• Ability to learn new tools, such as Forbes project management tool, Smartsheet

REQUIREMENTS:

• Bachelor’s degree
•  1 year experience
• Experience/familiarity in events and conferences 
• This person will also be highly detail-oriented, possess strong written, verbal and interpersonal communication/negotiation skills, curious, demonstrates follow through and will be able to work in a deadline-driven, often unpredictable environment 

The annual salary range for this role is $60,000 to $65,000

Forbes has estimated the compensation range set forth above in good faith.  The compensation range is what we believe we will offer, and ultimately pay, a successful candidate.  In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so.  Should we make any such changes, this advertisement will be revised to reflect such revisions.  We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes.  Thank you for your interest in joining Forbes!

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