Foundation Grants Manager

About Us :

For over 30 years it’s been CALSTART’s mission to develop assess and implement large-scale zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses organizations governments and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About The Role :

CALSTART has an immediate opening for a highly motivated person who is passionate about improving air quality and mitigating climate change globally. The Foundation Grants Manager will provide grants management coordination support and execution for foundation and corporate (philanthropic) grants from initial application and proposal through the approval process and then through the end of the entire grant period and grant closure.

This team member will work closely with: the Lead Manager Philanthropic Gifts and Grants Management; CALSTART’s US Policy and Drive to Zero staff and other CALSTART project teams; finance; contracts; funders; external grants management and program teams; and others to ensure that all required items including but not limited to grant proposals grant budgets grant reports and grant financial reporting are completed consistently accurately professionally on time and within compliance for both funder and grantee guidelines.

Compensation :

CALSTART values transparency and strives to provide as much information regarding compensation as possible. The complete salary range for this role is $72000 - $99520. Pay for this role will typically be from $72000 - $78880 as we determine pay based on several factors including but not limited to job-related skills qualifications experience education internal equity and other factors relevant to the job.

What You’ll Do:

• As part of CALSTART’s growing Development team the Foundation Grants Manager plays a key role in ensuring continued foundation and philanthropic funding

Philanthropic/Foundation Grant Proposals:

• Grants management and support for new continuing and renewal grant proposals and applications from pre-application through grant closure.

• Drafting and editing of narrative for concept papers and full grant proposals working with the project teams throughout the process.

• Creating project and/or program budgets that incorporate existing data forecasting analysis and planning while adhering to internal and external criteria and accounting guidelines.

• Compiling relevant materials and writing of sections as needed.

• Proven understanding of compliance and all tasks involved towards successful completion and submission of grant proposals.

Grant Reports :

• Execution of all ongoing tasks to ensure that grant reports for foundation/philanthropic grants are completed and submitted in a compliant and timely manner.

• Working cross-teams to gather information organize coordinate and provide guidance as needed.

• Compiling relevant materials and writing of sections as needed.

• Ensuring accuracy of both narrative and financial grant reporting tailored to individualized national and international funder requirements.

• Ongoing problem solving to address obstacles encountered towards completion of the grant reports.

• Strong understanding of and hands-on experience with project and program budgets in relation to philanthropic funders and internal accounting teams.

Grant Budgets and Expenditure Tracking :

• Managing and providing support towards optimization of grant funds and expenditure tracking. Creation and implementation of new processes and systems.

• Incorporating revisions and reallocation requests as needed adhering to funder approval processes.

• Ongoing budget forecasting tracking and calculations to ensure timely and compliant expenditures.

• Ensuring strict alignment between approved budgets and internal cost reports as well as against projections.

Proofreading and Editing :

• Proofreading reviewing editing formatting and polishing before each submission to a funder.

Other Day-to-Day :

• As part of the grants management team ensuring philanthropic funding needs and tasks are addressed across the organization.

• Ongoing and professional communications and convening of meetings.

• Gathering information and preparing forms and requests for CALSTART’s internal operations.

• Updating library and database documents CRM entries and other tools regularly and accurately.

• Communicating and flagging irregularities or issues for Lead Manager and others as assigned.

• Providing research and related analysis or summaries for potential funders and funding opportunities.

What You Bring To The Table:

• Previous Foundation or Non-Profit grants experience is a must

• Effective and efficient communication is crucial

• Strong working knowledge and experience with writing editing grants budgeting and expenditure forecasting and tracking are essential

• Careful attention to detail as well as proven prioritization and organizational skills are critical for this role

• A true passion for numbers writing editing detail problem solving and CALSTART’s mission would be a significant advantage

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team we'd love to hear from you.

We're a tight-knit team of world-class innovators business minds and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical Dental Vision Short Term Disability Long Term Disability and Life Insurance Retirement plan with generous company contributions FSA for Health and Dependent Care 3 weeks of vacation time in the first year of employment 11 paid company holidays paid sick time paid family leave and more!

Our inclusive environment focuses on making decisions based on merit without regard to race color hair texture gender religion age nationality social or ethnic origin sexual orientation gender identity gender expression LGBTQIA+ status marital status pregnancy disability genetics veteran status or any other characteristic protected by law.