Front Desk Coordinator

Job Description

Topel Forman is looking for a smart, creative, self-driven, reliable, and well-rounded Front Desk Coordinator/Administrative Assistant to join our team in our Chicago, IL office. As the Front Desk Coordinator/Administrative Assistant, you will be responsible for welcoming clients and guests, managing all incoming and outgoing mail, maintaining the general phone line and assisting with other administrative operations tasks that will streamline the internal and external operations of the management team and provide excellent client service.

We are a growing firm and looking for someone to hit the ground running by becoming an integral part of the team. No two days will ever be the same, so this person should enjoy working in a face-paced, evolving setting that is driven by tight deadlines. This position is primarily onsite at our Chicago, IL office location.

Responsibilities

Ongoing Core Responsibilities

• Greet clients and guests
• Incoming/Outgoing mail
• Process hard-copy client workpapers
• Main Phone Line/Client Support contact
• Conference Room calendar management
• Inventory/stocking of office supplies

Administrative Seasonal Responsibilities

• Quarterly Estimates
• Extensions
• Various special projects

Required Qualifications

• 1 to 3 years of relevant administrative assistant experience in a small to mid-size office environment
• Working knowledge of MS Office (Word, Excel and Outlook) and Adobe
• Effective interpersonal skills and flexibility to adapt to a variety of personalities
• Ability to provide premier service to internal/external clients with a can-do attitude
• Strong organizational skills and attention to detail
• Capable of prioritizing and executing multiple tasks and projects in a dynamic, deadline-oriented environment
• Professional demeanor and the ability to handle firm and client information confidentially
• Must be able to work overtime seasonally (February-April & August-October) including evenings and weekends

About Us
Listed as one of Inside Public Accounting’s Best of The Best Firms for the third time in four years, Topel Forman is a leading certified public accounting firm. As a leading firm, Topel Forman has been serving a range of individuals and professionals, to family-owned businesses and corporations for over sixty years, providing accounting, tax, attestation, family office, and advisory services. Here you will find the highest level of talent and expertise, along with leadership that cares. Our inclusive culture provides accessibility to professional growth and collaboration that offers a dynamic and engaging work experience.  We are dedicated to offering world-class service to our clients and a top-level professional experience to our employees. We offer a robust benefits package, including well-rounded fringe benefits, and a flexible work environment. We offer the opportunity for you to work where you feel comfortable whether it’s in the office, at home or remote. A 2022 winner of Top Workplaces, we live by our values of flexibility, integrity, respect, and excellence. For more information on Topel Forman, please visit our website at www.topelforman.com. 

Benefits

• 35-hour workweek during non-busy season 
• Flexible working options
• To learn more about our firm and benefit offerings, please visit our careers page.