Front Desk Coordinator / Corporate Impressions Coordinator

Vicarious Surgical is hiring a Front Desk Coordinator / Corporate Impressions Coordinator to help support the day-to-day office services, and company-wide support for our organization. You will be the face of our company and be expected to be a source of information.

This is a full-time, hourly, and benefits eligible position based in Waltham, MA office. This position is not work from home eligible and you will be expected to work 8AM - 5PM (with some flexibility, and including a lunch break) Monday-Friday. Pay starts at $24-26/hr, based on experience. 

Vicarious Surgical is a next generation robotics company developing a disruptive technology with the goal of increasing the efficiency of surgical procedure, improving patient outcomes and reducing healthcare costs.

Responsibilities

Front Desk Coordinator:

• Welcomes all guests and manages the sign in process. Follow up to make sure guests leave appropriately. 
• Assists with guests COVID protocol, when necessary
• Manages and restocks supply rooms, closets and kitchens in two different locations.
• Responsible for incoming/outgoing mail. 
• Handles ordering of food for special events, weekly company lunch, weekly company social and Friday Bagels; and handles clean up.
• Manages company parking passes.
• Manages operational documentation. I.e. seating charts, directions and parking instructions, Alewife shuttle service etc.
• Coordinate and maintain relationships with external vendors.
• Must be able to lift 30lbs.
• This job requires some offsite travel with a personal vehicle to pick up supplies.
• Other duties as assigned. 

Corporate Impressions Coordinator:

• Tasked day to day by the Corporate Impressions Manager on company initiatives.
• Participate in the execution of short-and long-term departmental goals, objectives, policies, and operating procedures.
• Coordinate and implement company events.
• Help create a biweekly company facing newsletter.
• Help maintain company intranet.
• Helps manage all aspects of our VIP Experience processes for special visits within Jira.
• Works cross functionally with the entire company on Corporate Impressions initiatives.
• Help create and maintain office culture, perks and conveniences. 

About You

• 2+ years experience in general office and administrative support.
• Strong organizational skills and ability to handle multiple priorities.
• Strong attention to detail.
• Flexible, can do attitude. Ready to jump in at a moment’s notice.
• Must have the ability to multitask in a fast paced environment. 
• Excellent communication skills, both verbal and written.
• Ability to maintain a professional demeanor and confidentiality.
• Experience with Microsoft Office, Google Suite, Canva and other software tools are strongly valued

Together, we share a love for learning and we are passionate teachers.  As a company, we set ambitious goals and individually, we share in that ambition. At the office, we enjoy each other’s company during monthly social, catered lunches and company celebrations.

Please note that at Vicarious Surgical, we follow COVID-19 safety protocol, which may include compliance with vaccination, testing and masking requirements.